Admin Executive

Responsibilities

• Administration & Office Support
• Manage daily office administration and documentation.
• Maintain project files, contracts, and company records.
• Handle incoming calls, emails, and client enquiries.
• Schedule meetings and coordinate appointments.
• Project Coordination
• Assist designers and project managers with project documentation.
• Prepare quotations, purchase orders, invoices, and payment records.
• Coordinate with suppliers, subcontractors, and clients regarding project schedules and deliveries.
• Track project progress and update internal records.
• Finance & Documentation
• Prepare invoices and follow up on payments.
• Maintain expense records and administrative reports.
• Liaise with external accountants for bookkeeping support.
• Organize and maintain company databases and filing systems.
• HR & General Support
• Assist with staff onboarding and administrative matters.
• Maintain office supplies and equipment.
• Support management with ad-hoc administrative tasks.

Requirements

• Diploma or equivalent qualification in Business Administration or related field.
• 1-3 years of administrative experience preferred.
• Experience in interior design, construction, or renovation industry is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills.
• Ability to multitask and work independently.
• Attention to detail and good time management.
• What We Offer Competitive salary package.
• Career growth opportunities.
• Friendly and collaborative working environment.
• Exposure to exciting residential and commercial projects.

Additional Information

For a Singapore interior design firm, an Admin Executive / Administrative Coordinator is typically responsible for project administration, quotations, invoicing, scheduling, and coordination between designers, suppliers, and clients. We are a growing interior design and build consultancy specializing in residential, commercial, office, hospitality, and F&B projects. We are seeking an organized and detail-oriented Admin Executive to support our daily operations and project administration.

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