Approvals Manager - LA28 Olympic & Paralympic Games

About the role

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. The Olympic Games are more than a competition-they are a global celebration of human potential, perseverance, and unity. We are seeking an Approvals Manager to join the Marketing team and lead compliance across all Olympic Hospitality marketing initiatives. This role is critical in ensuring all materials meet LA28 and International Olympic Committee (IOC) standards, maintaining the integrity of one of the world's most iconic brands.

Responsibilities

• Submit marketing materials (including copy, web pages, presentations, videos, renders, and other assets) to the International Olympic Committee (IOC) via their extranet platform (TRACK) for validation
• Liaise with the LA28 Marketing team to ensure alignment, coordination, and internal pre-approvals prior to OCOG and IOC submission
• Manage follow-ups on modification requests or rejections from the OCOG/IOC, seeking clarification as needed to inform revisions
• Coordinate with internal stakeholders to provide real-time updates on submission status, approvals, and required changes
• Communicate with LA28 and the IOC to provide context and background information to support the review process
• Ensure all materials adhere to LA28 and IOC brand guidelines, proactively identifying and resolving compliance issues
• Serve as a key gatekeeper for brand integrity across design and copy, ensuring consistency across all marketing outputs
• Partner closely with the Head of Marketing Services, Head of Content & Production, Marketing Project Managers, and the broader marketing team to identify upcoming deliverables and prepare submissions accordingly
• Track and report approval progress through a centralized system, maintaining visibility across all materials under review
• Develop and manage a clear approvals calendar in coordination with the Head of Content & Production, ensuring alignment with production timelines
• Support the marketing team as needed, including organizing, filing, and distributing approved materials, as well as assisting with ad hoc requests
• Other Skills and Abilities
• Excellent written, verbal, and interpersonal communication skills
• 3+ years of experience in approvals, compliance, copywriting, or a related field
• Comfortable working within brand, legal, and governance frameworks
• Fluency in English required; additional languages are a plus
• Highly organized with exceptional attention to detail
• Ability to collaborate across CET, EST, and PST time zones as needed
• Demonstrated ability to thrive in a fast-paced, deadline-driven environment
• Strategic mindset with the ability to understand broader business and brand implications
• Experience with collaboration and project management tools such as AirTable, Figma Asana, Slack, Microsoft Teams, Microsoft 365
• Ideally, has a creative agency background and understands creative processes/worked with creatives before
• What You'll Be Part Of
• A once-in-a-lifetime opportunity to help shape how the world experiences the Olympic Games
• A team that believes storytelling is central to connection, culture, and legacy
• A global platform that reaches billions and inspires generations
• Location Requirements
• Remote candidates will be considered; however, availability to work within the EST time zone is required.
• Candidates based in NYC, Los Angeles, or Raleigh are encouraged to work from local office locations.
• Salary Transparency
• $90,000 base salary plus a 10% annual bonus opportunity
• Per local requirements and in the interest

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