Travel Logistics Coordinator (Private Aviation)

Responsibilities

• Support the customer Services Director in daily operational coordination
• Work with operation team, arrange and manage crew and clients logistics , including flight bookings, accommodation, ground transport and catering.
• Handle flight-related bookings , including commercial tickets when required
• Manage in-flight catering arrangements , ensuring alignment with client preferences and standards
• Liaise with external vendors (hotels, caterers, ground handlers, travel agents) to ensure smooth execution
• Monitor flight schedules and respond promptly to operational changes or last-minute requests
• Ensure all arrangements are accurate, timely, and in line with company service standards
• Assist with trip documentation, reporting, and administrative support
• Perform ad-hoc operational tasks as required

Requirements

• Prior experience in aviation, travel, hospitality, or logistics coordination is preferred
• Strong organizational and multitasking abilities in a fast-paced environment
• High attention to detail and ability to manage time-sensitive tasks
• Good interpersonal and communication skills
• Proficient in Microsoft Office (especially Excel, Word, and Outlook)
• Able to work independently with minimal supervision
• Willing and able to work outside standard hours , including evenings, weekends, and on a roster basis
• Working Arrangement:
• Remote or roster-based, depending on operational needs
• Requires flexibility to support off-hours operations in line with flight schedules

Additional Information

Company Overview: Air 7 Asia is a private jet operator delivering bespoke aviation services to high-net-worth individuals and corporate clients. We focus on providing seamless, safe, and premium travel experiences with the highest level of service standards. Job Summary: We are looking for a highly organized and service-oriented Operations & Client Services Coordinator to support the Customer Services Director in managing end-to-end trip arrangements. This role plays a key part in ensuring smooth coordination of crew logistics, client travel needs, and onboard services for private jet operations. This position offers flexibility and may be performed on a remote or roster basis , depending on operational requirements.

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