Talent Acquisition Coordinator

About the role

At Julius Baer, we celebrate and value the individual qualities youbring, enabling you to be impactful, entrepreneurial, and empowered-creatingvalue far beyond wealth. Join us as we shape the future of wealth managementtogether. As a key member of the Talent Acquisition team, the Talent Acquisition Coordinator plays a critical support role in delivering an efficient, compliant, and seamless recruitment experience across the organisation. You will contribute to building a diverse and high-performing workforce by ensuring smooth coordination between candidates, hiring managers, HR Consultants, and internal systems-all in line with Julius Baer's talent strategy and employer branding objectives. Your Challenge: Manage end-to-end administrative aspects of the recruitment lifecycle, including job posting, resume screening, scheduling interviews, and coordinating assessments Maintain and update records in the Applicant Tracking System (ATS - Workday), ensuring data accuracy and compliance with internal policies and local employment regulations Prepare offer and contract documentation, support onboarding logistics, and liaise with HR Services teams to ensure smooth transitions Coordinate recruitment events, career fairs, and campus outreach initiatives to strengthen our employer brand presence Generate routine reports and dashboards using recruitment data, supporting analysis on time-to-fill, source effectiveness, diversity metrics, and other KPIs Partner closely with Talent Acquisition Specialists in Zurich and Hiring Managers to prioritise open roles and manage workload efficiently Your Profile: Bachelor's degree or equivalent practical experience Minimum of 2-3 years' experience in an HR or recruitment coordination role, preferably within financial services or a multinational organisation Solid understanding of recruitment workflows, Singapore and Hong Kong employment law fundamentals, and confidentiality requirements Proficiency in MS Office, particularly Excel (including basic formulas and data formatting); prior experience with Workday is highly desirable Strong written and verbal communication skills in English Highly organised with excellent attention to detail, capable of managing multiple tasks under tight deadlines Proactive mindset with a customer-service orientation toward both internal stakeholders and external candidates Collaborative team player who thrives in a dynamic, regulated environment and adapts easily to changing priorities

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