PTP Finance Administrator

Responsibilities

• SCANNING/PRINTING:
• Reception of documents already registered by the secretary office;
• Opening letters and boxes with documents, placing stamp date on the documents;
• Printing documents out from the generic e-mail boxes dedicated to the particular countries as well as putting stamp date on the already printed documents;
• Segregation of documents according to TB and document type;
• Barcoding documents;
• Scanning documents to Easy Capture Plus application;
• Preparing Scanning Summary Sheet Report and sending it out to the respective people given in the distribution list of the particular country;
• Review of Error Upload Report and if required, reprocessing the missing barcodes;
• Rescanning documents on request of OCR/IP/HD Teams ;
• Sending documents to external archive companies or to the sites;
• Sending incorrectly issued documents back to the suppliers (incorrect addres s of the plant, incorrect VAT registration number, missing pages, unreadable document) - if required;
• If required - communication between internal Aptiv departments , suppliers and Aptiv employees, replying to e-mails concerning scanning issues;
• Preparing documents and testing the new scanners;
• Preparing/updating scanning procedure;
• If required - data validation in SAP system;
• Preparing freight documents for scanning according to Control Pay procedure:
• Barcoding documents using labels dedicated to Control Pay project;
• Preparing FBA reports for Control Pay Team;
• Review of both "rescan" and "out of scope" reports and if required, rescanning documents to the appropriate system.
• Internal audit activity - choosing sample documents from the controlled scanning team and checking whether these items were correctly and timely uploaded to the relevant system;
• Reconciliation process of documents received in electronic format (validating the number of successfully processed documents, reporting and checking whether suppliers have signed up for e-mail invoicing process for the respective plant of Aptiv);
• Prioritizing and categorizing tasks ;
• Performing activities delegated by supervisor promptly and diligently;
• Proactive approach to performed task.
• OCR/Indexing:
• Supporting data entry by digitizing scanned paper documents into machine-readable text documents (OCR);
• Dealing with different issues on a daily basis - ability to prioritize and categorize tasks, good management of time and dealing with time pressure;
• Analyze documents and data in several accounting systems in order to identity root cause of the issues and to seek solutions to the problems;
• Draw conclusions from the analysis, finding places for improvement;
• Implement and follow-up of proposed solutions to ensure stabilization of the process and to minimize the risk of re-occurence
• Support Automation activities by :
• Maintenance and optimization Automatic invoice processing process by:
• Checking exception and mismatches, trouble-shoot unusual entries , odd results and plan their resolution and standardization
• Analysis of duplicates and rejected items
• Daily coordination of Automatic invoice processing by:
• C oordinat ion of Invoice Processing and Helpdesk Team work on processing and follow - ups on items processed automatically using available reports and trackers
• C ooperation with Automation and CI Team in order to plan work schedule in order to maintain current and expand scope
• Working on expanding scope by:
• Identification and analysis of new vendors - cooperate with RPA Developers in matter of materials and required data to implement new vendors
• Analysis and providing information in area of Automatic Invoice processing or any other documents requested
• Undertaking other activities as per supervisor's request as well as supporting other team members

Requirements

• Good command of E nglish language
• Experience in AP or accounting background would be an asset
• Working knowledge of MS O ffice (in particular Excel)
• Ability to manage issues and seek resolution
• R eliable, accurate in observing work instructions
• Good communication and customer service skills
• Ability to establish good relationship s ; intercultural competence
• Kno wledge of ERP systems (SAP) would be an asset
• Degree in accounting/finance would be an asset
• Why join us?
• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.
• Your Benefits at Aptiv:
• Private health care (Signal Iduna) and Life insurance for you and your beloved ones
• Well-Being Program that includes regular webinars, workshops, and networking events
• Hybrid work (min. 47 days/yr of remote

Benefits

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at aptiv? Share your experience