Accounts Payable (Domestic Operations) Supervisor

About the role

TransPerfect is the world's largest provider of language services and technology solutions for global business. From offices in over 100 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. More than 5,000 global organizations employ TransPerfect's GlobalLink® technology to simplify management of multilingual content. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong. For more information, please visit our website at www.transperfect.com . The Accounts Payable (Domestic Operations) Supervisor is an integral position within the Accounting department and is responsible for the verification, processing and payment of all operational invoices (in our business this means all payments that are not project related sub-contractors). This includes employee reimbursements, non-project related suppliers, tax and other regulatory authorities. Oversee proper GL coding as relates to GAAP accounting. Guides and advises junior staff on questions about the application of accounting rules. Is the point of contact for other managers and responsible for facilitating a working relationship between different departments.

Responsibilities

• Resolve payment issues and answer payment questions from company vendors.
• Police expenditures - ensure that they are within policy/guidelines.
• Monitor the default coding in the Accounting system to ensure accuracy with regards to G/L accounts.
• Advise on proper GL coding as it relates to accruals, prepaid expenses and capital expenditures including fixed assets.
• Work as a team player and foster an environment of teamwork.
• Issue checks to vendors. Lease/loan payments - recurring payments to be made in accordance with underlying documents.
• Operations recurring payments - monthly payments for rent, telephones, internet and other services.
• Operations invoiced payments - irregular payments for invoiced items (non-linguistic vendors).
• Employee reimbursements
• Government Agencies and Taxation Authorities
• Issue checks for client refunds upon request from Accounts Receivables (AR).
• Issue replacement checks upon request from Payroll.
• Ensure invoices are approved in a timely manner in the Accounting system.
• Review invoice batches daily to ensure proper codes were used.
• Post daily batches.
• Check for inter-company codes and override defaults.
• Research issues as required.
• Review the work of specialists and catch errors.
• Conduct invoice audits of expenses.
• Improve processes and make them more efficient.
• Communicate with our bank representatives to process paperwork and review returns and exceptions.
• Maintain an open line of communication with other departments (especially Finance and Operations), TPT offices and vendor AR departments - enabling the AP process to flow efficiently.
• Review employee timesheets and perform annual reviews.
• Coach staff on how best to navigate non-standard challenges.
• Essential Skills and Required Experience
• 3 - 5 years work experience within Accounts Payable.
• Superb attention to detail.
• Strong computer skills (Great Plains experience preferred).
• Able to perform in high pressure situations.
• Problem-solving skills.
• Understanding our chart of accounts.
• Basic understanding of GAAP accounti n g as relates to payables.
• Super written and spoken communication skills.
• Bachelor's degree or appropriate job experience (Accounting or Finance preferred).
• General office management experience very useful.
• Mindset to continuously improve the work process.
• Where Your Career Is Going:
• Why TransPerfect:
• We also offer a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and oth

Benefits

Additional Information

TransPerfect Is More Than Just a Job... Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards. Compensation Starting at : $60k Benefits: Company benefits - Optional

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