Accounts Payable Specialist

Responsibilities

• Process and review vendor invoices, expense reports, and check requests for accuracy and compliance with company policies
• Use AI tools to improve the efficiency and accuracy of invoice processing, reconciliation workflows, vendor communication, and reporting tasks
• Prepare and execute payment runs including checks, ACH, and wire transfers in a timely and accurate manner
• Reconcile vendor statements and resolve discrepancies quickly, maintaining strong relationships with vendors and internal stakeholders throughout
• Maintain accurate and well-organized accounts payable records and documentation across all systems
• Assist with month-end and year-end closing activities including accruals and reconciliations
• Communicate with vendors and internal teams to resolve payment issues or inquiries professionally and promptly
• Ensure compliance with GAAP principles and internal accounting procedures at all times
• Support the accounting team with special projects, audits, and reporting needs as assigned
• What Sets You Apart
• 1 to 3 years of experience in accounts payable, accounting, or a related finance role
• An AI-native mindset. You actively use tools such as ChatGPT, Claude, or AI-assisted accounting and productivity platforms to improve accuracy, reduce manual work, and process information more efficiently - and you can speak to the impact
• Strong knowledge of accounts payable processes and core accounting principles, including GAAP
• Proficiency in accounting software such as QuickBooks, SAP, or Oracle, and strong working knowledge of Microsoft Excel
• Exceptional attention to detail and organizational skills - you catch errors before they become problems and maintain records that others can rely on
• Ability to manage multiple priorities and deadlines in a fast-paced environment without losing accuracy or quality
• Strong communication and interpersonal skills with a customer-service mindset toward both vendors and internal partners
• Proactive and collaborative problem solver who takes initiative and follows through
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience
• AI Capability Expectation
• Candidates should be prepared to discuss how they are currently using AI in their accounting or finance work. This includes:
• Specific tools in active use and how they support invoice processing, reconciliation, reporting, or vendor communication
• Measurable impact such as improved processing accuracy, reduced cycle times, or increased capacity to manage transaction volume
• How you use AI responsibly when handling sensitive financial data and ensuring compliance with accounting standards
• Bonus: examples of AI-assisted workflows or automation that improved accuracy or efficiency in an accounts payable or finance function
• Compensation Range
• $45,000 to $52,000 per year, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. Compensation will depend on factors including educational background, skills, and professional experience.
• Benefits Overview
• We are proud to offer a comprehensive benefits package, including:
• Hybrid work schedule
• Health insurance through Cigna (medical and dental)
• Vision coverage through VSP
• Pharmacy benefits through OptumRx
• FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options
• 401(k) and Roth 401(k) with company match
• Pet discount program with PetAssure
• Norton LifeLock identity theft protection
• Employee Assistance Program through NYLGBS
• Fertility benefits through Progyny
• Commuter benefits
• Company-paid Short-Term and Long-Term Disability
• Voluntary Term Life and AD&D Insurance, plus Universal Life options
• Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity
• Discounts and rewards through BenefitHub
• Our Operating Standard
• We operate with discipline, clarity, and accountability. The ability to eff

Benefits

Additional Information

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! We are seeking an Accounts Payable Specialist to play an essential role in ensuring the accuracy and efficiency of our financial operations. You will process invoices, reconcile accounts, and support the accounting team in maintaining strong financial controls - collaborating with internal teams and external vendors to ensure timely payments, accurate records, and sound financial reporting. This role is for someone who is detail-oriented, organized, and uses AI tools to work more accurately and efficiently across all aspects of accounts payable.

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