Executive Assistant

Responsibilities

• Serve as a true business partner to the Head of Studio, ensuring seamless flow of day-to-day activities and anticipating needs before they arise
• Own and proactively manage a complex, high-volume calendar across multiple time zones, balancing competing priorities with sound judgment
• Manage and prioritize a busy email inbox, drafting responses, flagging what matters, and triaging on behalf of the executive
• Drive relationship management by tracking and strategically planning engagement with internal stakeholders, external partners, and the broader ICONIQ community
• Capture follow-ups, action items, and key takeaways from meetings; proactively chase deliverables across stakeholders to keep workstreams on track
• Proactively capture, enter, and maintain meeting notes, contacts, and other relevant data in Salesforce and other systems to support an institutionalized process
• Seamlessly coordinate domestic and international travel logistics, meals, vendors, and lodging
• Proactively and strategically coordinate internal and external meetings, team events, and meeting materials
• Continually create and improve systems and processes around team functionality and operating cadence
• Send and track gifts, mailings, and other touchpoints
• Manage and process monthly expense reports with accuracy and timeliness
• Provide additional administrative and special project support as needed, including building rapport across the Studio team and partnering closely with colleagues across ICONIQ
• Demonstrate timely responsiveness outside of "regular" business hours when needed
• Ideal Candidate Background:
• 5+ years of experience in an executive support role, ideally supporting a senior leader within Venture Capital, Private Equity, Private Wealth Management, Management Consulting, Investment Banking, or a similarly fast-paced, professional services environment
• Track record of operating as a true business partner-not just an executor-with the maturity and judgment to represent a senior leader internally and externally
• Exceptional proactivity, ownership, and follow-through; takes pride in keeping people, projects, and commitments on track
• Exceptional communication skills, unwavering integrity, and the confidence to engage with all levels of the firm and external stakeholders
• Location: Applicants are expected to work onsite in our San Francisco and Palo Alto offices in accordance with our hybrid working policy. Time will be split between both office locations.
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Benefits

Additional Information

We are seeking a sharp, proactive, and highly seasoned Executive Assistant to serve as a true business partner to the Head of ICONIQ Studio. This role goes well beyond traditional administrative support-the ideal candidate is a strategic operator who anticipates needs, drives accountability across stakeholders, and helps keep a fast-moving leader and team on track. Responsibilities span complex calendar and inbox management, relationship and network management, meeting follow-up and execution tracking, and seamless coordination of travel, events, and special projects. Maintaining confidentiality, multitasking effectively, demonstrating exceptional attention to detail, and exhibiting a strong work ethic are imperative for success. A passion for excellence and a no-task-too-big-or-too-small mindset are essential.

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