Administrative Specialist (RQRM)

About the role

Mach Energetics Technical Services Division is seeking an Administrative Specialist to provide administrative and budget execution support to the Propellants Branch (RQRM). The individual will support day-to-day office operations, assist with budget tracking and execution activities, and ensure timely communication and organization across government and contractor teams in a fast-paced environment.

Responsibilities

• Prepare and track financial and performance reports in support of RQR division and branches planned budget execution as applicable.
• Attend financial execution and program management meetings for the division, branch, and program manager(s) as applicable.
• Assist in the preparation and gathering of program/project funding documents and contracting packages ensuring compliance with all AF/SF regulations and guidance. Forms used may include: AF Form 9, Market Research Report, vendor quotes, or others as government guidance dictates.
• Maintain required RQRM bulletin boards across assigned locations.
• Pick up mail from LMCA and disburse mail to the mailboxes in the mail room twice per week.
• Required Qualifications
• 1+ years experience in an administrative setting or customer service.
• High School Diploma or GED.
• Excellent customer service/interpersonal communication skills.
• Experience with the use of computer systems with intermediate skills in Microsoft Office and various software programs.
• Understanding databases and financial systems.
• The individual must have a valid, state issued, driver's license and minimum California car insurance.

Requirements

• Associate degree
• Prior experience working on a military installation or directly supporting Air Force/Space Force operations.
• WAGE DETERMINATION ALIGNMENT
• Disclosures
• This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regula

Benefits

Additional Information

About Mach Industries Founded in 2022, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms . At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 220 employees , we operate with startup agility and ambition. Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

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