Administrative Assistant B

Requirements

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Excellent interpersonal and communication skills (required)
• Must be able to exercise discretion with confidential information (required)
• Highly organized and flexible (required)
• Ability to work independently and on a team (required)
• Previous administrative experience, 2-3 years (required)
• Knowledge of PC applications (Microsoft Office, etc.) (preferred)
• This position is contingent upon grant funding.
• Job Location - City, State
• Philadelphia, Pennsylvania
• Department / School
• Perelman School of Medicine
• Pay Range
• Equal Opportunity Statement
• Special Requirements
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
• University Benefits
• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic

Benefits

Additional Information

University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more. Posted Job Title Administrative Assistant B Job Profile Title Administrative Assistant B Job Description Summary The administrative assistant B is responsible for aiding research study team to execute human subject research carried out in the Movement Disorders Division of the Neurology Department. The administrative assistant will work closely with research coordinators, helping them prepare for research study visits. Key tasks that require their oversight include making subject study binders, preparing subject visit kits, filing paperwork, and shipping biological samples. This role will also assist study leadership with preparing invoices, coordinating and planning team building activities, and patient outreach activities. They will also assist their leaders with other administrative tasks as needed. Job Description Administrative Assistant would be responsible for: Managing/ monitoring and maintaining the inventory of equipment and supplies related to studies Providing assistance on other research studies as needed Ship study samples Maintain scheduling calendars Help prepare invoices for study procedures Order supplies as needed Communicate with team members and assess daily administrative needs Attending relevant meetings, events, and seminars Other tasks and responsibilities as assigned

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