Workforce Planning Specialist

About the role

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-00721 Time Type: Full time Employee Group: Staff Job Category: Talent Management Employment Type: Temporary Department: Human Resources - Workforce Planning Hiring Range: $73,695.42 - $92,119.28 Posting Information: This posting is for an existing vacancy. This position is being offered as a Secondment or contract opportunity. The internal posting deadline for this position is Thursday , June 4, 2026 at 11:59PM. Term: 18 months Job Description: Primary Purpose The Workforce Planning Specialist contributes to workforce planning activities across the University by conducting workforce analysis, consultation support, research, and project coordination. This role develops workforce insights, identifies emerging themes and trends, and prepares planning materials and reports, and assists academic and administrative units in identifying workforce trends, risks, and future staffing considerations. The Specialist collaborates with the Workforce Planning team, HR Partners, and campus stakeholders to analyze workforce trends, support planning consultations, and coordinate workforce planning initiatives that inform operational and strategic workforce decisions across the University. Key Accountabilities Workforce Planning Session & Delivery Support Supports workforce planning consultations and planning activities by preparing workforce data summaries, analytical briefings, environmental scans, and discussion materials. Engages in workforce planning sessions and consultations to identify key themes, workforce considerations, risks, and action items. Integrates consultation outputs, workforce data, and stakeholder inputs into draft reports, presentations, summaries, and planning materials. Identifies emerging workforce trends, gaps, and opportunities through analysis of stakeholder discussions and workforce information. Coordinates follow-up activities related to workforce planning initiatives, including tracking actions, consolidating feedback, and maintaining planning documentation. Initiates and nurtures strong and effective working relationships with HR Partners, campus stakeholders, and client groups to strengthen workforce planning initiatives and encourage ongoing engagement. Contributes to the development and maintenance of workforce planning templates, tools, and consultation resources. Coordinates operational workforce planning documentation requirements, including job descriptions, SRC documentation, Workday updates, and related materials. Supports facilitation activities during workforce planning sessions by coordinating materials, supporting analysis and observations, and building foundational facilitation skills and workforce planning consultation capabilities. Workforce Planning Project Support Consolidates cross-unit data, identifying system-wide trends, and preparing comparative analyses. Accurately tracks workforce planning deliverables and information flow across multiple departments and organizational units. Maintains and enhances workforce planning tools, templates, dashboards, and reporting frameworks. Integrates workforce planning inputs from HR Partners, institutional data sources, and academic/support units into cohesive outputs. Workforce Data Analytics Analyzes workforce data and workforce planning information to identify emerging trends, patterns, risks, and themes. Interprets workforce metrics and translates analytical findings into clear, actionable observations and recommendations. Collaborates with HR Data Specialists to identify reporting requirements and opportunities to enhance workforce planning data, dashboards, and reporting tools. Compiles, validates, and integrates workforce information from multiple institutional and HR data sources. Develops reports, dashboards, briefing materials, and data summaries for leadership and workforce planning discussions. Supports the development and maintenance of workforce planning reporting frameworks, templates, and analytical resources. Continuous Improvement Conducts environmental scans of workforce planning practices, higher education trends, and labour market developments. Identifies emerging workforce themes and integrates findings into planning frameworks and tools. Evaluates workforce planning processes and identifies opportunities to enhance methods, tools, templates, and approaches. Supports the refinement and documentation of workforce planning methodologies, tools, and analytical frameworks. Required Qualifications Education University undergraduate degre

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