Project Coordinator

Responsibilities

• Keep Projects Moving
• Assist in planning, scheduling, and tracking project timelines, tasks, and deliverables
• Maintain proper project documentation, including meeting minutes, progress reports, and status updates
• Coordinate with internal teams and external parties to ensure projects move smoothly
• Track action items and follow-ups to make sure nothing falls through the cracks
• Be the Link Between Clients and Teams
• Act as a key coordination point between clients and internal teams
• Provide project updates and help ensure communication stays clear throughout the project lifecycle
• Gather requirements, feedback, clarifications, and approvals from clients
• Prepare meeting materials, reports, presentations, and documentation for client discussions
• Support Project Delivery
• Monitor project progress and flag potential risks, issues, or delays early
• Track milestones, deliverables, and deadlines to support timely completion
• Coordinate testing, user acceptance testing (UAT), deployment activities, and handover processes
• Work with relevant teams to support issue resolution and smooth implementation
• Support project needs outside regular working hours, including occasional weekend work, when required by project timelines or go-live activities
• Understand Business Processes
• Support the study and mapping of clients' business workflows to identify requirements, gaps, and opportunities for improvement
• Help ensure projects follow internal processes, standards, and company SOPs
• Assist in tracking project resources, including manpower, timelines, and tools used
• Support Clients Along the Way
• Help handle client queries, issue logging, troubleshooting coordination, and follow-ups
• Ensure client concerns are responded to in a timely and professional manner
• Work with support, development, or management teams to escalate and resolve issues when needed
• Contribute to a positive client experience through clear and responsive communication
• Work Closely as a Team
• Collaborate with project, development, IT support, and business teams to keep work aligned
• Prepare project summaries and updates for management review
• Contribute to a team environment where tasks, information, and communication are well coordinated

Requirements

• Diploma or Degree in Business, Information Technology, Project Management, or a related field
• Strong organizational skills and the ability to manage multiple tasks and priorities
• Good written and verbal communication skills
• Detail-oriented, responsible, and able to follow through on tasks
• Able to work independently while also collaborating well in a team
• Keen interest in technology, software projects, and client coordination
• Basic understanding of the Software Development Life Cycle (SDLC) will be an advantage
• Willing to support project needs outside regular working hours, including occasional weekends, depending on project requirements
• Why Join Zetta Solution
• This is more than just a coordination role - it is an opportunity to build real experience in software project delivery.
• What You Can Expect
• Hands-on experience in real software and digital solution projects
• Exposure to both client-facing coordination and internal project execution
• Practical learning in project management, business processes, and software delivery
• A supportive team environment where you can learn, contribute, and grow
• Strong growth opportunities for candidates who want to build a long-term career in project management
• Who This Role Is For
• This role is ideal for someone who:
• Wants to build a career in IT project management
• Enjoys coordinating people, timelines, and tasks
• Is proactive, organized, and willing to learn
• Wants meaningful exposure rather than routine admin work
• Is looking for a role with growth potential in a pra

Additional Information

At Zetta Solution , we build and deliver proprietary software and digital solutions that help businesses work smarter and operate better. We are looking for a proactive, organized, and detail-oriented Project Coordinator to support the delivery of our software projects from planning to implementation. This role is a great fit for someone who enjoys coordinating people, keeping things on track, solving problems, and being involved in projects that make a real impact on businesses. You will work closely with clients, developers, and internal teams, while gaining hands-on exposure to both the technical and business side of project delivery. If you are someone who likes structure, communication, and seeing things come together, this could be a strong stepping stone towards a future career in Project Management .

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