Senior Accounts Payable and Receivable Representative
External
Unf · Jacksonville, FLFull-timeOn-site2w ago
Accounts PayableAccounts ReceivableClassificationComplianceMove
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Benefits
$20.55 HourlyGeneral Description/Primary Purpose:Through collaboration with campus partners and adherence to university and state policies, the position contributes to reliable financial operations that enable Housing and Residence Life to effectively serve students.Job Functions:Core ResponsibilitiesOversees accounts payable and procurement operations, including requisitions, purchase orders, invoices, change orders, vendor payments, and purchasing card activities, ensuring compliance with university, state, and departmental policies and internal controls.Conducts financial reconciliation and analysis of vendor statements, encumbrances, liability accounts, and transactional activity; researches and resolves discrepancies to ensure accurate classification and reporting in Workday.Ensures financial data accuracy across enterprise systems by reconciling and validating transactions between the residential management system (StarRez) and Workday.Accounts Receivable and Student AccountsManage and review student housing accounts, monitoring balances and producing regular aging, delinquency, and management reports for the Assistant Director of Housing Operations and Budget.Analyze, verify, and maintain accurate student financial data using Workday and housing-specific systems (StarRez).Monitor student financial aid disbursements to ensure coverage of housing charges.Ensure accurate assessment and posting of rent, damage charges, cleaning fees, and miscellaneous housing fees.Prepare, issue, and track rent assessment invoices for third-party vendors.Monitor delinquent accounts and ensure departmental collection procedures are followed.Provide housing credit information to authorized off-campus agencies upon receipt of student consent, ensuring confidentiality and timely response.Analysis, Reporting, and SupportSupport the Assistant Director with budget projections, cost analysis, and year-end close activities.Assist with compiling departmental deposits and supporting year-end accounts payable and receivable closing procedures.Develop and maintain collaborative working relationships with campus partners to support effective service delivery and financial accuracy.Provide functional guidance and training to OPS Accounts Payable/Receivable staff and student assistants on accounts receivable processes, refund procedures, and applicable financial systems.Train staff on policies related to Financial Aid, Scholarships, Grants, Florida Prepaid Programs, and cash availability as they impact housing accounts.Recommend procedural improvements and solutions to financial issues impacting students and the department.Respond promptly and professionally to inquiries from students, parents, vendors, and university stakeholders via phone, email, and other correspondence.Marginal FunctionsParticipate on university or departmental committees as assigned.Assist with student housing move-in activities, which may require occasional evening or weekend work.Remain current on university accounts payable, accounts receivable, and housing-related financial policies and procedures.Knowledge, Skills, and AbilitiesKnowledge of basic accounting principles and fiscal recordkeeping practices.Ability to review, analyze, post, balance, and reconcile financial data with accuracy and attention to detail.Ability to compile and interpret financial reports and datasets.Proficiency in enterprise financial systems and housing management systems.Effective verbal and written communication skills, including the ability to explain financial information to non-financial audiences.Strong problem-solving and organizational skills; ability to work independently and manage competing deadlines.Commitment to providing high-quality customer service in a student-centered environment.Supervision ReceivedReceives general supervision. The incumbent independently carries out routine and complex assignments within established guidelines and consults with the Assistant Director on new or unusual matters.Required QualificationsHigh school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.StVision insurance
Additional Information
Department Housing & Residence Life, Budgets
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