Administrative Assistant

About the role

Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently. This role is a key part of our day-to-day operations. You'll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you'll be the kind of person who notices what needs to be done and helps make it happen.

Responsibilities

• Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates
• Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking
• Maintain internal programs and culture initiatives, including events, merchandise, and office communications
• Leverage AI to innovate, automate, and streamline process improvements
• Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal
• A Day In Your Life:
• No two days look exactly the same in this role, and that's part of the fun. Here's a look at what you might be working on:
• Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory
• Placing kitchen, office supply, snack, and specialty inventory orders
• Jumping in to support front desk scheduling or kitchen meal coordination
• Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment
• Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling
• Updating internal TV displays, company decks, or assisting with a social media post
• Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K
• Coordinating hotel arrangements for remote employees
• Maintaining trackers for processes such as reimbursements, travel, and education records
• Processing petty cash reimbursements
• Tracking and logging credit card receipts and monitoring payment flow for Finance
• Handling customer inquiries for the Legal and Compliance Team
• Reviewing resumes or grading assessments for the Recruiting Team
• Running errands
• Special projects
• Want an inside look at life at Red Dog Media?
• Check out this video: Inside Red Dog Media

Requirements

• Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values - Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday.
• If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:
• Bachelor's degree or higher
• Proven experience as an Administrative Assistant or in a similar operational role
• Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar
• Highly skilled in Microsoft Excel
• Advanced experience utilizing AI tools and developing streamlined processes
• Strong time management skills with the ability to prioritize competing needs
• Flexible and able to adjust smoothly when priorities shift
• Self-motivated, accountable, and comfortable taking ownership
• Strong verbal, written, and listening skills
• Organized, detail-oriented, and solutions-minded
• Friendly, professional, and team-first
• Able to handle sensitive and confidential information with discretion
• Eager to learn, improve, and contribute at a high-performing level
• Comfortable working with urgency and staying steady under pressure
• Enjoys independent work, deep focus, and getting into the details
• Bonus Skills
• Experience designing graphics via Canva
• Familiarity with HR, finance, or legal administrative processes
• Project management experience
• Microsoft SQL
• In the first 90 days, you will be expected to:
• Exemplify our core values in your day-to-day work
• Build positive relationships with your team and colleagues across the company
• Communicate clearly and effectively
• Follow meeting topics, process new information, and ask thoughtful questions
• Complete 1-2 educational courses
• Ownership of 2 key processes

Benefits

Additional Information

Internal Title: Administration Operations Specialist Job Type: Full Time Disclaimers: - This is not a remote position. - We are interested in every qualified candidate who is eligible to work in the United States. Schedule: Monday-Friday Flexible hours Location: In-office - Henderson, NV Salary: $50,000 / year

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