Coordinator, Collegiate Team Hotel Program

About the role

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivalled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO, a global entertainment, sports, and content company. The Role and What You'll Do: The Collegiate Team Hotel Coordinator position is primarily responsible for supporting sales and operation efforts related to Anthony Travel's Collegiate Team Hotel program. The department manages the hotel needs for 29 off-site athletic department travel clients while supporting Anthony Travel's account managers located on-site at 80 university athletic departments. The ideal candidate will be skilled in multi-tasking, managing a variety of tasks and projects, anticipating client needs, and meeting deadlines with minimal supervision. ESSENTIAL FUNCTIONS & RESPONSIBILITIES Identify client needs and create customized hotel RFPs. Negotiate hotel rates and amenities to secure favorable terms. Evaluate and process hotel contracts. Manage hotel bookings for assigned collegiate accounts while also supporting teammates with their accounts as needed. Provide support to onsite and offsite accounts with football related hotel bookings. Track hotel bookings and commissions to ensure proper documentation. Invoice hotel commissions Provide Weekly Summary to brief management of productivity Maintain and update daily work in Excel to provide up-to-date tracking. Develop, maintain, and grow relationships with hotel vendors. Promote and manage the Anthony Travel Preferred Hotel Program. Complete other projects and tasks as assigned. All other duties as requested

Requirements

• Deep and personal commitment to the Core Values of On Location.
• Previous negotiating and sales experience required. Familiarity with negotiating and executing hotel contracts desired.
• Bachelor's degree or two plus years of related business, sales and/or hotel management experience preferred.
• Strong client-service and vendor management orientation along with solid interpersonal, communication and collaboration skills.
• Ability to negotiate hotel contract terms and understand hotel revenue management.
• Ability to work under pressure and have a high attention to detail.
• Flexibility to deal with and adapt to many changes.
• Ability to manage many tasks at the same time.
• Ability to perform situation analysis and make decisions.
• Demonstrates positive, motivated attitude.
• Microsoft product knowledge, with a high level of experience within Excel, Teams, & Outlook.
• Familiarity with Meeting Evolution or similar sourcing platforms a plus
• Strong communication skills, written and verbal.
• Travel: Work schedule will typically be from nine to six pm EST, five days a week. Additional hours and weekends will be required during peak times.
• How we work:
• TKO is at the center of sports, media, entertainment, and fashion

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