Bid Specialist

About the role

At Newrez, we bring big thinkers and caring doers together to make home happen. We're a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that's why we invest in your growth, wellbeing, and ability to make an impact. Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance. POSITION SUMMARY The Bid Specialist is responsible for the preparation, review, and submission of bid responses on behalf of the company. This role works closely with vendors, Property Preservation Specialists, and internal stakeholders to evaluate property damage estimates, ensure compliance with investor guidelines, identify opportunities for financial growth, and deliver accurate, timely bid submissions. The Bid Specialist plays a key role in maintaining operational efficiency and supporting company profitability through effective bid management. Essential Functions, Duties, and Responsibilities Bid Review and Submission Obtain, review, and evaluate bid submissions from vendors. Prepare timely, accurate, and well-written bid responses on behalf of the company. Follow up on pending bids and finalize submissions within required deadlines. Ensure bid responses meet client, investor, and company requirements. Identify and resolve potential issues or discrepancies within bid specifications. Financial Analysis and Accountability Review vendor work orders and identify opportunities for increased financial growth and profitability. Analyze costs and pricing to ensure competitive and compliant bid submissions. Organize and maintain financial accountability on behalf of the company. Support profitability objectives through effective cost evaluation and bid management. Process Improvement and Operational Efficiency Develop and recommend new systems and processes to streamline bid operations and improve efficiency. Monitor workflow to ensure timely completion of assigned tasks and submissions. Maintain organized records and documentation related to bids and supporting materials. Effectively follow all Standard Operating Procedures (SOPs). Communication and Collaboration Communicate daily and effectively with Property Preservation Specialists and other internal departments. Collaborate with vendors and team members to obtain necessary documentation and clarification for bid submissions. Schedule and facilitate meetings as needed to support operational goals and project requirements. Provide timely updates regarding bid status and outstanding issues. Operational Performance and Compliance Deliver high-quality, accurate results while adhering to strict deadlines. Demonstrate the ability to work under pressure in a fast-paced environment. Consistently meet or exceed company goals and performance expectations. Ensure compliance with client requirements, investor guidelines, and company policies. Ability to effectively and accurately convey information to others. Performs related duties as assigned by management. Qualifications and Education Requirements High School Diploma or equivalent required. Two (2) years of property preservation, QC and/or bid review submission preferred. FHA experience desired. Additional investor guideline knowledge desired. Skills, Abilities, and Knowledge Proficiency in Microsoft Word, Outlook, and Excel. Experience working in Aspen desired. Strong analytical and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and time management skills. Ability to work under pressure and produce high-quality results within tight deadlines. Ability to manage multiple priorities in a fast-paced environment. Attention to detail and commitment to accuracy. Work Environment and Physical Requirements Working on-site at assigned office location. Regular and punctual attendance adhering to schedule established by leadership. Sedentary work in a stationary position at a cubicle for prolonged periods of time. Constant repetitive motions required for operating a computer, such as typing and managing phone calls. Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures. Additional Information: While this description is intended to be an accurate reflection of the position's requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary. All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Microsoft Authenticator. Employment

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