Executive Assistant

Responsibilities

• Executive Support:
• Act as the primary point of contact between executives and internal/external stakeholders
• Deliver high-level executive support to the CEOs, overseeing complex diary management, meeting coordination, and correspondence.
• Lead the planning and execution of internal initiatives and events, including corporate training sessions, staff events, as well as regular office meetings.
• Support CEOs in client relationship management and business development activities
• Keep CEOs updated on progress of projects on an ongoing basis.
• Liaise across departments (HR, Finance, IT) to ensure seamless operations
• Work on a variety of projects to support the Executive Team and Acquisition activities.
• Administrative Duties:
• Prepare and edit documents, reports, and presentations for executive review and meetings.
• Coordinate travel and eating arrangements, itineraries, and expense reports.
• Manage and organise executive meetings, including agenda preparation and meeting minutes.
• Organise and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Organising events and conferences for the company
• Monitor deadlines for regulatory, compliance, and reporting requirements and assist in preparation, ensuring accuracy.
• Establishing connections with a range of suppliers that may be suitable for client events and or partnerships.
• Liaising with suppliers and clients
• Sustaining a level of professionalism
• Confidentiality and Discretion:
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain effective filing systems to ensure secure storage and retrieval of sensitive documents.
• Communication:
• Facilitate communication within the organisation, ensuring timely and accurate dissemination of information.
• Draft/review and send communications on behalf of the company executives.
• Prioritise emails and respond on behalf of when necessary.
• Draft and edit correspondence on behalf of executives.

Requirements

• Proven experience as an Executive Assistant, preferably in the accountancy or financial services industry; however, experience in other sectors will also be considered
• Time management skills
• Strong interpersonal skills
• Strong attention to detail
• Strong organisational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing a large workload within competing priorities and short deadlines.
• Operating with integrity, whilst maintaining total discretion
• You are forward thinking with a consistent approach to work, maintaining and following through on tasks.
• Good decision maker and the ability to solve problems proactively anticipating potential issues upfront.
• Ability to work flexibly and adapt to the needs of colleagues and the business.
• Ability to act in a fast-paced environment where priorities can change.
• The ability to be proactive and take the initiative.
• Tact and diplomacy
• Calm under pressure with strong judgement
• Proactive and solutions-focused
• Able to anticipate needs and act independently
• Self-motivated but able to work as a team
• Strong knowledge of all clerical activities
• Professional and friendly demeanour
• Benefits include:
• Flexi-time.
• 25 days holiday and birthday off.
• A modern, open-plan air conditioned office offering free refreshments and an easy walk to the town centre.

Additional Information

Company Overview A multi-award-winning Accountancy and Tax Advisory firm. As one of the longest established accountants in the area, we are trusted by businesses and individuals for our forward-thinking, professional and friendly approach. Position Overview As a trusted Executive Assistant, you will play a crucial role in supporting our Joint Chief Executive Officers (CEOs). Ensuring the smooth operation of daily activities and contributing to the overall success of the organisation and providing administrative support to high-level executives. Building strong rapport and trust with the senior leaders you support is absolutely essential. Clear, consistent communication is the foundation of this relationship, ensuring alignment at all times. You would act as the eyes and ears of the CEOs when they are out of the office, representing both them and the wider business with professionalism and discretion. We are seeking an organised and enthusiastic individual able to work in a fast paced and dynamic organisation. This will involve working closely with the CEOs as well as the wider administration team to support companywide functions.

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