Fiscal Specialist - Payroll Support

Requirements

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Benefits

Additional Information

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply - we would like for you to consider joining us. General Description: This position performs accounting functions related to Time and Attendance and the payroll system, and ensures School Board policies and procedures are followed. This position researches, resolves, and communicates various payroll functions accurately and efficiently, and serves as the primary contact for general Payroll inquiries, properly triaging issues as necessary. Job Description: Essential Job Functions: Monitors time and attendance reporting for assigned areas/departments to ensure the accuracy of time and attendance records Requests attendance correction memos if time and attendance are not entered appropriately Researches inquiries regarding leave balance discrepancies Serves as liaison for the Finance Office and the Time and Attendance System; assists users with questions regarding general use of the Time and Attendance System and School Board leave policies Assists employees and supervisors with inquiries regarding attendance records and leave balances, as well as questions regarding substitute pay, including Time and Attendance cutoff dates, pay rate, long-term substitute assignments, and pay adjustments or corrections Processes/Reconciles various payroll related deductions Assists with processing of the Transfer of Sick leave, including both inbound and outbound Responds promptly and professionally to employee inquiries via phone and email regarding paychecks, deductions, direct deposits, and tax documents Supports and assists employees with payroll processes, period schedules, timelines, and policies Assists new hires with payroll onboarding, including direct deposit setup and W-4 completion Maintains confidentiality while handling sensitive payroll information Completes employment verifications and pulls information requested by subpoena paperwork Documents and tracks common inquiries to establish metrics on trends and improve department communication Supports the distribution of printed payslips for employees, W-2s, 1095-Cs, and other year-end tax forms Collaborates with the Payroll Processing team to ensure accurate and consistent messaging across all employee groups Collaborates with Chesterfield County government regarding the Unclaimed Property process; Researches the unclaimed property list, verifies accuracy, and completes the correspondence necessary to complete the annual process requirements Performs other duties as assigned Budgetary Responsibility: This position has no budgetary responsibility. Report Preparation: May provide various reports related to payroll functions, as requested Equipment Operation: Personal computer, copier, printer, fax machine, office phone, calculator, and other standard Payroll Office equipment Contacts: This position requires frequent contact with employees at all levels within the organization. Occasional contact with external agencies may be required. Work Direction/Supervision: This position does not have supervisory duties, but may provide basic work direction to employees regarding proper payroll procedures. Decision Making: This position requires independent decision-making to assist employees with proper payroll procedures. Supervisor approval may be needed for non-routine inquiries and situations. Formal Policy-Setting Responsibilities: This position has no formal policy-setting responsibilities, but may inform supervisor on various payroll functions and trends, as requested. Physical Demands: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, equipment, or controls; reach with hands and arms; stoop, kneel, talk and hear. Vision acuity at close range is required. Work Environment: The employee will work primarily in an office setting. The noise level is typically low to moderate.

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