Senior Administrative Coordinator I

Responsibilities

• Management Support duties:
• Provides management of daily routine tasks for the Office of the Dean; maintains the Dean's calendars and assists with classroom scheduling and college conference room scheduling; provides logistical and administrative support for events, meetings, and specialized activities.
• Creates and/or assists with the creation of meeting materials (i.e. handouts, PowerPoint or related presentation development) and monitors documents to ensure accuracy and timely submission as well as maintain a log to track all incoming and outgoing documents.
• Facilitates and assists with all Senior Leadership and College-wide meetings and keeps the official minutes of each meeting as well as serves as an information resource on operational methods and processes.
• Maintains public relations and professional disposition with administrators, faculty, staff, students, donors, and community members.
• Administrative Support Duties:
• Prepare and distribute letters and memoranda to faculty and students. Work with vendors to purchase college swag material and gift items.
• Serves as backup to the Building Coordinator; prepares all work orders concerning building maintenance and upkeep.
• Coordinates the maintenance of files, records, references, resource materials, and workroom organization as well as conducts annual inventory and completes necessary documentation for missing/lost and surplus equipment.
• Works with college-designated IT Specialist to ensure faculty and staff and classroom equipment throughout college functions properly.
• Orders equipment and materials as well as monitors purchasing of supplies in accordance with university policy as well as order and distributes division and program office supplies for the Office of the Dean
• Coordinates Human Resources support for all WRGCOE faculty and staff employees to include but limited to coordinating annual evaluations, monitoring another performance evaluation deadlines, ensuring a

Benefits

Additional Information

Job Title Senior Administrative Coordinator I Agency Prairie View A&M University Department College Of Education Proposed Minimum Salary Commensurate Job Location Prairie View, Texas Job Type Staff Job Description Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly , if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate . ______________________________________________________________________________ Under general supervision, the Senior Administrator Coordinator I provides various management, administrative, and planning support to the Dean of the Whitlowe R. Green College of Education and assists other departments in the College with activity coordination as needed. The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

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