Manager, Fundraising & Special Events

Requirements

• HOW YOU'LL CONTRIBUTE:
• Event Planning & Production Support
• Work closely with the Senior Strategic Events, Fundraising & Production Lead to execute the full Project Healthy Minds events calendar, including signature fundraisers, salon & parlor events, corporate activations, and wrap-around programming events.
• Support end-to-end production, including timelines, run-of-show drafts, vendor coordination, venue walkthroughs, deliveries, load-in/out schedules, staffing plans, and onsite event management.
• Manage logistics for smaller events independently, serving as the day-to-day lead under the Senior Strategic Events, Fundraising & Production Lead's strategic direction.
• Assist with event design & vendor sourcing.
• Maintain strong relationships with event production companies, A/V teams, rental partners, caterers, printers, photographers, and transportation/lodging partners.
• Track vendor deliverables, deadlines, and invoices; support budget reconciliation.
• Guest Experience & Donor Stewardship
• Ensure a seamless guest experience across invitation, registration, arrival, program, and post-event follow-up.
• Support thoughtful stewardship practices, including personalized follow-up, recognition touchpoints, and donor engagement tracking.
• Project Management & Internal Coordination
• Manage guest lists, RSVP tracking, seating charts, and check-in tools in close collaboration with the Revenue team.
• Support talent, speaker, and guest communications, including event prep materials, schedules, and hospitality.
• Support creation and maintenance of detailed event project plans, production schedules, and internal workstreams.
• Support the creation of briefing documents, scripts, call sheets, run-of-shows, floor plans, and internal memos.
• Fundraising & Development Support
• Partner with the Revenue team to support sponsorship deliverables and activation needs.
• Assist with solicitation materials, sponsor fulfillment, and post-event stewardship touchpoints.
• Help prepare reporting, recaps, and metrics for internal and external audiences.
• Support prospect research related to events and cultivation efforts, including identifying, qualifying, and briefing potential donors, sponsors, and hosts in partnership with the Development Operations teams.
• Assist with building and maintaining prospect pipelines tied to events, including tracking engagement history, relationships, and next steps in the CRM.
• Prepare concise donor and prospect briefing materials (profiles, talking points, giving context) to support

Additional Information

ABOUT PROJECT HEALTHY MINDS Project Healthy Minds is a mental health tech non-profit startup. We are pioneering a first-of-its-kind model: applying technology to address one of the biggest social issues of our time: the growing mental health crisis. We believe in a simple but profound idea: that it should be as easy to find mental health services as it is to book a flight or a restaurant reservation. That's why we're building the world's first digital marketplace for finding mental health services that are right for you. To do that, we work with some of the most inspiring and influential leaders in America - business titans, tech entrepreneurs, clinicians and scientists, musicians, artists, athletes, media stars, policymakers, and more - because we believe that the world's most complex challenges require interdisciplinary teams and solutions. We are backed by a powerhouse of industry-leading Board of Directors and Advisory Council Members who are passionate, hands-on, and dive into the important work with us. Learn more at projecthealthyminds.com and @projecthealthyminds on social.

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