Associate Director, Promotional Project Management

Responsibilities

• Lead end-to-end project execution across multiple product lines - including Digital, Print, Video, Virtual Events, and Custom initiatives - ensuring alignment with strategic goals and uncompromising delivery standards
• Use AI tools to improve project tracking, risk identification, status reporting, and team communication - building AI-assisted workflows that increase capacity and reduce manual overhead across the PM function
• Establish, maintain, and continuously improve standardized project management practices that drive consistency, efficiency, and quality at scale
• Facilitate project kickoffs by aligning stakeholders, defining scope, and setting clear deliverables, timelines, and ownership from day one
• Develop and manage complex project timelines across cross-functional teams, proactively identifying risks, dependencies, and blockers - and driving solutions before they become delays
• Lead internal and external status meetings, delivering clear and confident updates on progress, risks, and key performance indicators to stakeholders at all levels
• Build and maintain strong partnerships with shared service teams including Studio, Creative, Ad Operations, Content, Marketing, Events, Copy Edit, and Circulation - ensuring seamless coordination and high-quality outputs
• Oversee virtual and in-studio production coordination, including recruitment, scheduling, logistics, and on-site execution as needed
• Drive adoption and effective use of project management platforms - including Workfront - for tracking, communication, and reporting across the team
• Lead, mentor, and develop a team of project managers, managing workload allocation, performance, coaching, and professional development with a focus on accountability and growth
• Identify and implement process improvements that enhance efficiency, scalability, and team performance over time
• Actively participate in leadership development initiatives to continuously strengthen management and operational capabilities
• What Sets You Apart
• 5 or more years of project management experience with demonstrated success leading complex, cross-functional initiatives in a fast-paced environment
• Proven experience leading and developing direct reports, with a track record of building accountable, high-performing teams
• An AI-native mindset. You actively use tools such as ChatGPT, Claude, or AI-powered project management platforms to improve how your team plans, communicates, and executes - and you can speak to the measurable impact
• Exceptional communication skills - written and verbal - with the ability to engage, align, and influence stakeholders at every level of the organization
• Strong strategic thinking and problem-solving capabilities, with the ability to manage conflict, negotiate effectively, and build consensus across competing priorities
• High level of organization and attention to detail, with the discipline to maintain standards across multiple simultaneous workstreams
• Proactive mindset and a strong sense of ownership - you do not wait for problems to surface, you find them first
• Proficiency in Workfront or similar project management tools, and advanced working knowledge of Microsoft Office
• Familiarity with Adobe PDF tools and virtual collaboration platforms including Zoom and Microsoft Teams
• Experience in pharmaceutical, healthcare, or regulated environments preferred, including familiarity with medical, legal, and regulatory review processes
• AI Capability Expectation
• Candidates should be prepared to discuss how they are currently using AI in their project management or operations work. This includes:
• Specific tools in active use and how they are applied to project tracking, reporting, risk management, or team communication
• Measurable impact such as reduced administrative overhead, improved o

Benefits

Additional Information

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! We are seeking an Associate Director, Project Management to lead the successful execution of complex, cross-functional initiatives across the organization. You will drive operational excellence, set and scale project management standards, and develop a high-performing team of project managers - all while maintaining a relentless focus on delivering quality outcomes for clients and internal stakeholders. This role is for a strategic leader who takes full ownership of execution, builds systems that outlast any individual project, and uses every tool available - including AI - to keep teams moving, risks visible, and results on track.

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