Executive Assistant

About the role

We're looking for an Executive Assistant to operate as a high-leverage organizational partner to leadership and help keep the company running efficiently at scale. This is not a traditional calendar-management-only EA role. The ideal candidate is: highly operational, deeply organized, proactive, detail-oriented, calm under pressure, and capable of operating in fast-moving, ambiguous environments. The right person will become deeply embedded in the operating rhythm of the company and help leadership stay focused on execution, hiring, product development, and strategic priorities.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Support leadership with operational execution and prioritization
• Coordinate recruiting, candidate, and interview logistics
• Organize internal workflows, documentation, and communication
• Help drive follow-through across teams and external stakeholders
• Manage travel, onsite coordination, and company logistics
• Support recruiting and hiring operations where needed
• Help improve organizational systems and process efficiency
• Ensure leadership teams stay highly organized and responsive
• Operate as a trusted execution partner across the organization

Requirements

• Exceptional organizational ability
• Extremely high attention to detail
• Strong written and verbal communication skills
• High responsiveness and reliability
• Ability to handle ambiguity and rapid context switching
• Strong operational instincts
• Calm, professional presence under pressure
• Ability to prioritize effectively across competing demands
• Comfort working closely with highly technical teams and leadership
• Bonus Points
• Experience supporting technical founders or AI companies
• Startup or hyper-growth company experience
• Recruiting coordination experience
• Strong systems/process thinking
• Ability to improve operational workflows independently
• Experience coordinating across engineering or research organizations
• Why This Role Matters
• Moonlake operates at an extremely fast execution cadence where coordination, organization, and operational reliability are critical.
• This role helps leadership:
• stay focused,
• move faster,
• communicate more effectively,
• and scale the organization without operational breakdown.
• You'll become part of the operational backbone supporting one of the most ambitious frontier AI companies being built today.
• We are committed to being an on-site, in-person team currently based in San Francisco.

Benefits

Additional Information

Introducing Moonlake, AI for creating world simulations. About Moonlake Moonlake is building the frontier of interactive world models: systems that generate, simulate, and reason over 3D environments for embodied AI, robotics and gaming. We develop the simulation infrastructure to build worlds (e.g., assets, scenes, digital twins) at scale. Our team sits at the intersection of: Embodied AI Robotics simulation Interactive 3D worlds World models Real-time generation AI infrastructure Moonlake is building the next generation of AI infrastructure for interactive digital worlds. Our mission is to enable anyone to create, simulate, and interact with rich environments using natural language and multimodal inputs, turning simple ideas into worlds with structure, logic, and agents that can perceive and act. Our team has raised $28M in seed funding from NVIDIA Ventures, Threshold Ventures, AIX ventures and notable angels including Naval Ravikant and Jeff Dean to build the foundational layer for the future of AI - powering everything from creative tools and games to robotics training, simulations, and digital twins. Our goal is to make building and experimenting with these environments as accessible and scalable as publishing video on the internet.

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