TEMP Engineering Office Coordinator (Immediate Availability)

About the role

Writes scopes, gets bids and works with directly vendors on projects Schedules appointments, gives information to callers, and otherwise performs clerical work, administrative and business duties. Follows AAA 4 Diamond Service Standards. ESSENTIAL DUTIES AND RESPONSIBILITIES: Updates and maintains record and schedules all routine maintenance items for the hotel including rooms PM logs, inspections, readings, equipment PM's, daily checklists. Coordinates outside vendors to complete items not conducted by in-house staff. Maintains and updates all vendor information including maintenance contracts, insurance certificates, contact information, and scope of work. Works closely with all departments and coordinates work scheduled in house and via outside contractors as assigned. Puts together scopes of work, solicits bids from vendors and coordinates projects. Acts as project coordinator for projects and capital expenditures as assigned. Works closely with tenants at Playa Del Oro Apartments and FWK building to ensure that tenant needs are met with respect to maintenance and upkeep. Manages all cleaning contracts for both buildings. Acts as project coordinator for tenant improvements and major repairs. Reviews and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes, types and makes copies of routine correspondence and other printed materials. Maintains correspondence, files and other records. Prepares outgoing mail. Answers telephone and gives information to callers or routes call to appropriate person and places outgoing calls. Keeps engineering shop bulletin board(s) updated on company and department activities. Keeps Engineer locker room updated and restocked with forms and supplies. Compiles and types statistical reports. Files and tracks all project costs. Attends Engineering Department meetings; records and generates the minutes. Places orders for parts and materials when requested. Tracks purchase orders and division budget. Compiles yearly and end of the month budgets and reconciles with actual expenses Compiles vacation and readies employee status change forms. Maintains employee timekeeping records. Keeps office in a clean and organized manner. Other duties may be assigned. OUTCOME The overall maintenance of the guest room and the facilities influence guest and co-employee impression of the total organization. Clean, well-maintained guest rooms, facilities and equipment will contribute to guest comfort and satisfaction. Working with the engineers by managing administrative work load and projects and providing support services will assist engineers in quickly handling property maintenance needs. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A.) from four year college or university; or one to two years related experience and/or training; or equivalent combination of educational exp

Benefits

Additional Information

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc. , where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club , a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel , a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room , celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you'll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you're starting your career or ready to take it to the next level, we're passionate about helping our employees thrive in one of California's most beautiful destinations.

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