Grants Management Specialist

Benefits

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ABOUT THE FOUNDATION The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right. At RWJF, we work toward three Generational Goals to transform health in our lifetime: Economic Inclusion for Family Wellbeing; Equitable and Accountable Public Health and Healthcare Systems; and Healthy and Equitable Community Conditions. We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, diversity, inclusion, and collaboration enable our staff's wide range of experiences, passions, and perspectives to strengthen our ability to address our nation's most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference. ABOUT THIS OPPORTUNITY Reporting to the senior director, Grants Management, the grants management specialist serves as the main point of contact for their assigned program area to coordinate and manage the grantmaking process from concept to award. The grants management specialist ensures compliance with RWJF policies and procedures and serves as the liaison between Program unit areas, national program offices (NPOs), grantees, consultants, reviewers, and other departments such as IT, Law, and Finance on the grantmaking process and coordination. As with staff at all levels of RWJF, the grants management specialist is expected to demonstrate a passionate commitment to equity and to the Foundation's mission and Guiding Principles. ESSENTIAL JOB RESPONSIBILITIES Team and Department Support (50%) Ensure all grant activities, including external reviews and process steps for concepts, proposals, and grants are managed according to set practices and policies. Remain current on tasks including dates and deliverables. Contribute to the review, refinement, and redesign of our grant processes to ensure equitable practices. Manage, monitor, and advise the Program unit on program timelines, key approval, and board deadlines, upcoming events, and meeting planning. Support Program unit on grant process technology needs. Train program development staff and work with IT on technology updates. Track pending items to ensure grants are processed in a timely manner, process issues are resolved, and start dates are met. Perform customized searches to provide data as requested. Design of applications and call for proposals/request for proposals (CFPs/RFPs) (20%) Manage all solicitation functions for our NPOs, intermediary organizations, and RWJF staff. Manage the CFP/RFP elements of the application and grantmaking process, including CFP/RFP timeline development. Conduct meetings with RWJF staff, NPOs, intermediary organizations, grantees, and consultants to demonstrate and discuss the opportunities, options, and best practices available in the grantee portal. Advise Program unit staff on best practices and lessons learned related to running a CFP/RFP process that is fair, equitable, and efficient. Shepherd all CFPs and RFPs through the review and approval process. Troubleshoot user issues and provide technical support when needed. Proposal and Grants Management (30%) Advise Program unit staff on best practices and lessons learned related to running a grant process that is fair, equitable, and efficient. Is primary contact for applicants, grantees, and staff for grantmaking process, policies, and requirements associated with grantmaking and monitoring. Prepare grant agreements and other grant-related documentation and correspondence. Advise staff on basic elements of regulatory compliance including conducting charity and OFAC checking. Provide policy and process expertise associated with award, authorization, and specialized grantmaking. Create grant write-ups for awards that draw from national program authorizations or large authorizations. Advise Program staff on timing of applications and funding deadlines to balance workload through Grants Management, Law, and Program Finance. Manage concepts, proposal requests, and grants in process, including monitoring queries, tracking decisions, and

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