Finance and Administration Specialist

Responsibilities

• Assist s and provide s support to p repar e annual budgets, creat e internal tracking mechanisms, ensure compliance with policies, procedures and leadership's expectations , and p erform research, reporting and analysis as directed .
• Acts as a resource and provides general training to faculty and staff; assists internal units with University financial systems, as needed.
• Oversees monitoring of all procurement activities, including approval of purchasing and expenditure activities. Assists staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.
• Manages all graduate and undergraduate student employment for the Law School. Works with faculty and Law School colleagues to ensure GSU compliance and resolve any student employment issues.
• Reconcile s monthly financial data, assist s in the preparation of monthly variance reports and annual effort reports, support s the yearend close process.
• Make s deposit s, track s gifts, payments and pledges to ensure proper allocation , r econcile s stale dated checks and monthly wire transfers.
• Submits journal entries and expense transfers in Oracle as needed.
• Process es p ayme nts to vendors as needed , assist s with account set-up for vendors and independent contractors , advise s internal unit administrators on the procurement process .
• Provides administrative support to the Human Resources team as needed.
• Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
• Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
• Performs other related work as needed.

Requirements

• Education:
• Minimum requirements include a college or university degree in related field.
• Work Experience:
• Minimum requirements include knowledge and skills developed through
• Certifications:
• ---
• Bachelor's degree in finance or related field strongly preferred .
• Experience with Oracle Cloud ERP and/or chart of accounts strongly preferred.
• Technical Skills or Knowledge:
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Preferred Competencies
• Strong financial and analytical skills .
• Communicate accounting and financial information clearly and concisely .
• Ex ceptional attention to detail and organizational skills .
• Develop strong working relationships with internal units and University-wide offices.
• Think strategically and tra nslate into operational objectives .
• Independently develop and analyze alternative solutions and make recommendations.
• Ability to exercise sound judgment, discretion, and tact .
• Time management skills and the ability to handle multiple, concurrent tasks within deadlines .
• Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university .
• Ability to be flexible and adaptable to changes in workflow and procedures .
• Ability to work independently and complete projects on time and accurately with minimal supervision .
• Working Conditions
• This position is available for partially remote work based on business needs of the Law School.
• Application Documents
• Resume/CV (required)
• Cover Letter ( required)
• The University of Chicago uses AI-assisted tools to streamline and augment some recrui

Benefits

Additional Information

Department Law Finance About the Department The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind. Job Summary The Finance and Administration Specialist reports to the Director of Financial Planning and Analysis and will help coordinate analysis and reporting for the Law School's operating, endowment, gifts, capital, and other internal budgets. This role will support the Director of Financial Planning and Analysis by providing budget, financial, and analytical input and by assisting with special projects. This role will also provide administrative support for the Law Human Resources department.

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