Manager, Material Planner

Responsibilities

• Material Identification
• Work directly with LA28 Functional Areas to identify FF&E requirements for all competition and non-competition venues across the Games footprint
• Assist with the creation of a FFE material catalog of items that will be purchased for both the Olympic and Paralympic Games
• Help build and maintain a material inventory database - including part numbers, descriptions, commodity codes and other specifications - for all items that will be sourced for LA28
• Assist with the implementation of the FFE data gathering system called SAM (Service Allocation Matrix)
• Aid in the creation of training materials (user guides, presentations) and educate functional areas in the use of the FFE gathering systems
• Ensure material catalog product specifications are loaded into the FFE system
• Contribute data to the financial analysis reports, as required
• Assist in the refinement and optimization of FFE allocation needs across the organization
• Material Sourcing
• Participate in the development of the FF&E procurement schedule, guaranteeing that all timelines are met, and working to identify any issues affecting the schedule
• Assist in sourcing all FF&E, ensuring procurement procedures are fulfilled properly; also assist in the purchase request submissions if needed
• Support the Change Management Process for FFE allocation and resolve problems related to the orders of FF&E
• Assist with monitoring shipping and ground transportation schedules for purchased FF&E from suppliers to point of delivery
• Planning
• Support the development of Rate Card specific FFE items
• Assist in drafting procedures for accepting, fulfilment, delivery, placement and recovery of rate card FFE orders
• Work with Procurement and vendors to identify unique LA28 requirements to assure the highest level of service (i.e. bar coding, special packing and labeling, security requirements)
• Support working relationships with personnel from major suppliers in order to maximize efficiency in the ordering, tracking and delivery of FFE
• Assist in coordinating and receiving shipments in and out of the warehouse working on the ground if required
• Operations
• Monitor, track venue / commodity specific and inventory levels to ensure the needs of all functions will be met during tournament time
• Assist in the coordination of all move orders (i.e. from warehouses to venues, venue-to-venue and venue to warehouse.)
• Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
• Work closely with Venue Logistics Managers, track the on-venue procurement of assets through P-Cards
• Work closely with Functional Areas delivering high quality customer service and problem resolution if needed
• Participate in the Logistics Coordination Center ensuring high level of support for material planning processes during tournament time
• Work closely with financial departments to fulfill properly any audit requests for the procured FF&E
• Participate in the dissolution of LA28's assets project if required ensuring all purcha

Additional Information

LA28 does not provide relocation assistance. LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles' third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place-a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors-optimism, integrity, excellence, inclusion, co-creation and boldness-and look forward to hearing about how your past experiences align with them. Manager, Material Planner The Logistics department is responsible for effectively and efficiently providing materials management and logistics support to all LA28 functions. The Manager, Material Planner will be responsible for ultimately assisting the Material Planning department in identifying, presenting, collating, quantifying, sourcing, tracking, management and maintaining all material requirements of all Furniture, Fixtures and Equipment (FF&E) for the upcoming LA28 Olympic and Paralympic Games and related events. Reporting to the Senior Manager, Material Planning, the ideal candidate will possess strong analytical skills and a high level of customer service excellence.

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