Events Coordinator

Requirements

• BACHELOR'S degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Directs team scheduling and maintenance, and monitors compliance and athlete eligibility, implements strategic measures to ensure proper program operations while maintaining compliance and efficiency within the department.
• Job Description:
• Position Salary Range:
• $50,000
• Essential Duties:
• Event and Facility Management
• Serve as game manager for assigned Sun Devil Athletics sporting events and assist with the game management and operations of other athletic events.
• Coordinate and run event management meetings for assigned Sun Devil Athletic sporting events.
• Create, track and oversee assigned event budgets using SDA and ASU specialized software programs.
• Ensures compliance with internal policies and maintains internal processes and standards.
• Attend events to facilitate operations and respond to emergencies, problems, and ensure all aspects of events are implemented and controlled according to plans.
• Ensure adequate staffing for events and schedules set-up, technical, and other crews accordingly.
• Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities.
• Coordinate assigned rentals with renter's management to secure costs and determine requirements of renter in regard to technical, security and/or other requirements.
• Provide assistance and information to faculty, staff and outside organizations regarding facility use and capabilities.
• Maintain contact with patrons of clients via telephone or written correspondence.
• Represent university in a liaison capacity for event related matters and departmental collaboration.
• Coordinate and maintain inventory of equipment necessary for assigned events.
• Perform other duties as assigned
• Personnel
• Recruit, hire, train, schedule and evaluate staff including event staff, student staff etc.
• Compile, verify and process bi-weekly/hourly payroll for assigned staff and students.
• Participate in employee orientation/training for event staff.
• Supervises events staff and student workers
• Equipment Used
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals
• Experience with coordinating sporting events.
• Experience recruiting, supervising, training, and evaluating staff, and processing their payroll.
• Experience resolving face-to-face customer conflicts and issues.
• Experience managing emergency or incident response situations.
• Experience with budget management.
• Experience in using Microsoft Office programs.
• Experience in work that required decision-making in a changing environment and anticipating future needs.
• Experience in managing stressful situations.
• Evidence of effective verbal and written communication skills.
• Experience working facility rentals, client agreements, and event scheduling coordination.
• Working Environment:
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Activities are also performed outdoors and may be subject to extreme temperatures or inclement weather.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Work schedule includes extended hours as well as evenings, weekends and holidays. Schedule heavily dependent on athletic and event schedule for SDA facilities.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Schedule varies based on events and may include evenings, weekends, and holidays.
• Department Statement:

Benefits

Additional Information

Job Profile: Athletics Operations Specialist 3 Job Family: Athletics Operations Time Type: Full time Max Pay - Depends on experience: $50,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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