Workplace Office Manager

About the role

Atoms is building the machines that power the next era of progress. Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We're changing that. Atoms builds Physical AI- real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive. This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don't just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale. We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life. If you want to work on hard problems with real-world impact, join us.

Responsibilities

• You will work closely with HR, IT, Security, and Facilities to support smooth office operations, manage vendor relationships, and help build a culture where people feel genuinely supported at work.
• Ensure the office is clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
• Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Continuously review and analyze operational procedures, implementing improvements to maximize space utilization, equipment use, and waste reduction.
• Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
• Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
• Support onboarding and offboarding logistics, including coordination with HR, IT, and Security.
• Assist with managing satellite offices as needed.
• Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace Coordinators.
• Support internal communications about operational changes, events, and workflow updates.
• Provide proactive and responsive communication and resolution for both routine and emergency requests.
• Employee-first approach; builds a positive onsite culture and experience.

Requirements

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
• Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.
• Workplace or facilities experience in a startup setting is a plus.
• In-office presence five days a week is required to deliver the optimal workplace experience.
• Planning, organization, prioritization, execution, and strong attention to detail.
• What success looks like
• Rather than simply reacting to issues, they identify systemic improvements that make the office run better over time.
• Why join us

Benefits

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