Sr Administrative Assistant

Responsibilities

• Executive Support Manage highly complex executive calendars, including prioritization of Keystone and Elevate program meetings such as SteerCo, design sessions, testing governance, and cutover planning.
• Coordinate meetings, agendas, materials, team out-of-office tracking, and follow-ups.
• Orchestrate leadership cadence (weekly leadership reviews, program checkpoints, stakeholder syncs)
• Anticipate scheduling conflicts and proactively optimize leaders' time against strategic priorities, including travel calendars across time zones and senior leader visits to California.
• Program Coordination Coordinate logistics and materials for key program forums (SteerCo, SIT/UAT readouts, cutover war rooms)
• Track action items, decisions, dependencies, and deliverables across Finance, SAP, Workforce, Workplace, and Source-to-Pay workstreams.
• Support preparation of executive-ready materials (PowerPoint, briefing packs, talking points)
• Executive Readiness & Governance Prepare briefing materials ahead of key meetings (SteerCos, SVP reviews)
• Ensure leadership is prepared with context, risks, and decisions needed
• Support governance discipline (agenda setting, notes, follow-ups)
• Meeting & Event Management Organize leadership meetings (e.g., staff meetings, SteerCos, leadership reviews)
• Coordinate logistics for offsites, town halls, and executive events
• Operational Support Support Concur travel planning needs, including domestic and international travel, expense reporting, approvals, and related procurement processes.
• Maintain organizational tools, trackers, and documentation
• Support onboarding logistics (workspace setup, equipment coordination, supply readiness)
• Maintain and manage the contracts and SOW repository, ensuring all documents are current, accurate, and properly stored
• Track contract lifecycle activities, including intake, approvals, execution, renewals, and terminations
• Manage office mail, deliveries, and supplies of inventory, including ordering, stocking, and distribution to ensure continuous availability.
• Provide general administrative support as needed to ensure smooth daily operations.
• Confidentiality & Discretion Handle sensitive and confidential information with professionalism
• Support leadership in personnel, financial, and strategic matters
• Exercise sound judgment in handling executive-level decisions and discussions

Requirements

• 5+ years of administrative experience supporting senior leaders or executives
• Strong calendar management and organizational skills
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
• Experience coordinating across multiple stakeholders and priorities
• Excellent written and verbal communication skills
• Desired Characteristics:
• Experience supporting VP/SVP-level executives in a corporate environment
• Ability to anticipate needs and proactively solve problems
• Comfortable working in a fast-paced, matrixed organization
• Strong judgment, professionalism, maturity, and discretion
• Experience supporting SAP, Finance, or large transformation programs (e.g., S/4HANA)
• Strong attention to detail and structured follow-through (e.g., tracking action items, governance cadence)
• Media and entertainment experience preferred.
• Additional Requirements:
• Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• Must be willing to work in Universal City, CA
• Must be willing to work flexible hours as needed to support business priorities.
• Salary range: $70,000 - $90,000
• NBCUniversal will consider for employment

Benefits

Additional Information

The Senior Administrative Assistant will provide high-level administrative and operational support to multiple senior leaders. This position requires strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, executive-facing environment. The individual will act as a key partner to leadership, enabling efficient decision-making, communication, and execution across teams.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Nbcuniversal3? Share your experience