Executive Operations Assistant - Construction Industry

Responsibilities

• Executive Support
• Support the Vice President with daily operational and administrative activities
• Coordinate priorities across departments
• Maintain operational visibility and reporting
• Facilitate communication flow between teams
• Track follow-through on key initiatives
• Human Resources Support
• Coordinate recruiting and onboarding activities
• Schedule interviews and communicate with candidates
• Maintain employee setup documentation
• Support internal employee communications
• Accounting Coordination Support
• Assist with QuickBooks-related coordination
• Organize accounting documentation
• Support financial and operational reporting
• Help maintain tracking systems and reporting visibility
• Production and Operations Support
• Maintain scheduling visibility for active projects
• Coordinate production schedules and communications
• Support operational continuity across teams and crews
• Identify and escalate scheduling conflicts or operational blockers
• Email Management
• Monitor and organize executive inboxes
• Prioritize incoming communications
• Flag urgent and time-sensitive matters
• Maintain communication responsiveness across departments
• Priority Structure
• Candidates must be comfortable balancing competing priorities in the following order:
• Production Operations
• Accounts Receivable and Financial Follow-Up
• Human Resources and Administrative Coordination
• Required Qualifications

Requirements

• Executive Assistant or Executive Support experience
• Experience supporting leadership teams remotely
• HR support experience
• Accounting or financial administrative support experience
• Experience coordinating schedules, meetings, and operational follow-ups
• Strong organizational skills
• Excellent time management
• Ability to multitask effectively
• Strong written and verbal English communication
• High attention to detail
• Professionalism and discretion with confidential information
• Independent work capability
• Strong problem-solving ability
• Process improvement mindset
• Ability to thrive in a fast-paced environment
• Tools and Systems
• Required / Preferred Exposure
• QuickBooks
• ServiceTitan
• Google Workspace
• Operational reporting systems
• Why Join Assist World?
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM

Additional Information

Position Summary Seeking a highly organized and proactive Executive Operations Assistant to support the Vice President across multiple operational functions including Human Resources, Accounting Coordination, and Production Operations. The role serves as a centralized support function focused on communication, operational visibility, project coordination, reporting, and executive support.

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