Practice Assistant in Private Equity - 12 Month Fixed Term Contract

About the role

The Practice Assistant is accountable for providing professional core business support to the firm's fee earners. The support provided will be as part of a team with shared responsibilities and collective accountability, working with the firm's other Business Professionals teams. The Practice Assistant is expected to create positive working relationships with fee earners and their colleagues in order to provide excellent business support. The Practice Assistant is accountable for ensuring that all activities are carried out in compliance with the firm's policies and regulatory requirements. The Practice Assistant must be flexible and adaptable, with the ability to adjust to different practice areas and teams, as required.

Responsibilities

• Practice Management
• Providing full support on video conferencing using CC supported applications: setting up appropriate file management systems, filing emails and documents, archiving and other document management activities such as filing, photocopying, scanning, printing and storing, and arranging couriers
• Arranging domestic and international travel: visas, vaccinations, currency, flights, hotels, maps, client information, itineraries and liaising with our in-house travel provider, as required
• Preparing and drafting: letters, email correspondence, pitch and presentation documentation with direction and input from the people you support
• Owning and coordinating the set-up of remote and physical data rooms
• Assisting Partners with trainee and lawyer administration: scheduling meetings for trainee mid/end of seat and lawyer appraisals, preparing relevant paperwork, reminding Partners to complete paperwork within time frames, assisting with paperwork completion on the appraisal system
• Managing beginning-to-end document management processes: amending, collating PDFs and renaming, proofreading, generic blacklining and liaising with specialist CC teams, including DPU, Service Centre, Legal Support Centre, Newcastle, as appropriate
• Assisting with the integration of new joiners into the team, general guidance on firm processes, arranging any equipment and ensuring full workstation set-up, scheduling introduction meetings with key personnel outside HR induction, providing general advice on queries and acting as a buddy
• Encouraging and proactively following up with fee earners on completion of their mandatory training requirements, other course requirements and ensuring that they are adhering to risk and compliance policies, such as Matter Team Manager (MTM) compliance and engagement letter compliance
• Participating in the delivery of ad hoc responsibilities, projects and tasks; for example, but not limited to, room moves, absence and holiday coordination and IT initiatives
• Providing guidance to Team Assistants and Junior Practice Assistants in support of their ongoing development.
• Client Focus and Support
• Progressing and assisting with client relationship initiatives: arranging and attending meetings, calls or other associated actions, as required
• Reminding and assisting fee earners with the updating of CVs
• Building relationships with internal and external clients and key stakeholders, as appropriate, and maintaining knowledge of matters from inception to completion for allocated fee earners
• Collating

Benefits

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