Assistant Director - Contract Administration

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Job Profile Summary:
• Provides guidance for the intermediate to complex operations of a facility or unit based on established policies and procedures.
• Job Description:
• Essential Duties
• Contract Administration & Vendor Management
• Develop and maintain the strategic direction for Facilities Management's contracted services portfolio, ensuring alignment with departmental objectives, operational priorities, and evolving campus needs.
• Develop scopes of work, service levels, and performance requirements for contracted services.
• Partner with Supply Chain Management to support FM procurement and contract administration activities.
• Direct vendor performance management strategies and service accountability across the contract portfolio.
• Advise Facilities Management leadership on contract risks, vendor performance, sourcing opportunities, and service delivery improvements.
• Present contract portfolio performance, risks, and strategic recommendations to Facilities Management leadership.
• Coordinate with university stakeholders to resolve contract issues and support continuous improvement.
• Foster collaborative relationships among contractors, Facilities Management teams, and campus stakeholders to support service delivery and operational objectives.
• Operational Oversight & Performance Management
• Provide oversight of FM contracted service programs
• Evaluate facilities operational trends and emerging service needs and recommend contract or service model adjustments to support university priorities.
• Monitor vendor performance and ensure compliance with contractual, safety, and operational requirements.
• Monitor and evaluate facilities contractor performance to ensure alignment with ASU's Sustainability Practices, including climate-positive operations and circular resource management
• Establish and track service levels, performance metrics, and accountability standards.
• Address performance concerns and implement corrective actions.
• Analyze portfolio performance and recommend strategic improvements to service delivery, contract structures, and vendor accountability.
• Manage multiple priorities and respond to urgent or after-hours situations.
• Financial Stewardship
• Ensure effective financial stewardship of contracted services through expenditure oversight, cost management, and performance-based accountability.
• Provide strategic recommendations regarding contract funding needs, budget planning, and resource allocation priorities.
• Identify cost-saving opportunities and benchmark market conditions to support procurement strategies.
• Leadership
• Supervise, coach, and develop contract administration staff.
• Provide strategic direction for the contract administration function, establishing priorities, performance expectations, and service standards.
• Lead cross-functional initiatives involving contracted services, vendor performance, and operational improvements.
• Support departmental planning and decision-making through analysis of contract portfolio performance, operational risks, and service delivery trends.
• Represent Facilities Management with university leadership, stakeholders, and external partners on matters related to contracted services and vendor performance.
• DAYS AND SCHEDULE: Monday through Friday, 8:00AM-5:00PM
• Salary Range:
• $106,000 to $110,000 per year, commensurate experience and education. ASU offers a comprehensive benefits package with the State of Arizona.
• Professional certification such as Certified Facility Manager (CFM), Facilities Management Professional (FMP), Certified Educational Facilities Professional (CEFP), or Project Management Professional (PMP).
• Experience administeri

Additional Information

Job Profile: Facilities Manager 2 Job Family: Facilities Management Time Type: Full time Max Pay - Depends on experience: $110,000.00 USD Annual Apply before 11:59 PM Arizona time the day before the posted End Date.

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