Contract Administrator

Responsibilities

• Prepare, review, and administer main contracts and subcontracts for fire protection projects.
• Support tendering and cost estimation activities, including quantity take-off and preparation of BOQs.
• Evaluate and process progress claims, variation orders, and final accounts for clients and subcontractors.
• Ensure proper contract documentation, correspondences, and filing in accordance with company procedures.
• Coordinate with project managers, site teams, and clients to resolve contractual or commercial issues.
• Monitor project cost performance, prepare cost reports, and assist in budget control.
• Prepare claims, extension of time (EOT) submissions, and assist in contract negotiations when required.
• Ensure all contractual obligations, statutory requirements, and company policies are complied with.

Requirements

• Diploma or Degree in Quantity Surveying , Building , Construction Management , or related discipline.
• Minimum 2-5 years of relevant experience in construction contracts administration , preferably in fire protection , M&E , or ACMV works.
• Familiar with standard forms of contracts (e.g. PSSCOC, SIA, or FIDIC).
• Proficient in Microsoft Office and QS-related software (e.g. CostX, Cubicost).
• Strong analytical, communication, and negotiation skills.
• Detail-oriented and able to handle multiple tasks within tight deadlines.
• Preferred Attributes
• Experience working with fire protection systems such as sprinklers, hose reels, and suppression systems.
• Knowledge of local authority requirements (e.g. SCDF regulations) will be an added advantage.
• Team player with a positive attitude and willingness to take initiative.

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