Technical Assistant, Grants and Related Programs

About the role

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students! ABOUT THE APPLICATION PROCESS Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes. Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely . Job Posting End Date: 07-01-2026 Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site. Under the direction of the Chief Equity and Innovation Officer, this position provides central support for the Howard County Public School System's grant initiatives, facilitating collaboration between internal staff, the Maryland State Department of Education (MSDE), and community stakeholders. The role is responsible for the technical and administrative support for grant awards, from assisting with applications and reporting to maintaining detailed budget trackers and processing financial transactions within the Workday system. By providing technical assistance and reviewing diverse datasets, including financial, demographic, and academic metrics, the Technical Assistant will support compliance with regulations while driving continuous improvement in grant management and resource allocation.

Requirements

• Education:
• High school diploma or GED equivalent.
• Five years of administrative support/clerical experience including experience monitoring budgets, performing account reconciliation, and creating financial reports.
• Experience requirements may be met by substituting education (up to a bachelor's degree) for experience on a year-for-year basis.
• The ideal candidate for this role will also possess a combination of the additional qualifications below. If you don't meet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.
• Bachelor's degree from an accredited college or university in accounting, finance, business administration, or a related field.
• Experience using Workday or similar enterprise-wide accounting software.
• Experience with budget and grant management including reporting and compliance.
• Experience providing technical support to internal and external stakeholders and using independent judgement to solve problems.
• Experience working with a variety of stakeholders in a public school system.
• ESSENTIAL POSITION RESPONSIBILITIES
• The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
• Collaborates with, and liaises between, fiscal and program teams to establish, maintain, and communicate key information and processes for grant award budgeting and expenditures.
• Initiates, processes, and tracks grant-funded requisitions, purchases and invoice payments in Workday.
• Ensures grant-funded procurement processes comply with applicable federal, state and local guidelines.
• Provides technical assistance and administrative support to grant managers, grant project managers, and fiscal clerks.
• Analyzes financial, demographic, workforce, attendance, and academic data and determines inconsistencies to support continuous improvement in grants management.
• Assists with annual development of grant applications.
• Assists in ongoing state and federal grant reporting.
• Collaborates on shared projects both within the division and across the school system.
• Collaborates with internal and external stakeholders, including community partners.
• ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES
• The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.
• Knowledge
• Thorough understanding of federal (EDGAR/2 CFR 200), state, and local grant regulations, including procurement standards and allowable costs.
• Knowledge of governmental accounting principles, specifically regarding budget formulation, expenditure tracking, and financial reporting.
• Proficiency in enterprise resource planning software, specifically Workday, for requisitioning, purchasing, and invoice processing.
• Familiarity with quantitative and qualitative data sets, including demographic, workforce, attendance, and a

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