Executive Assistant

Responsibilities

• Executive Support
• Manage complex, fast-moving calendars across multiple time zones and regional markets
• Coordinate internal and external meetings, ensuring effective scheduling, prioritisation, and preparation
• Prepare agendas, briefing notes, and presentation materials for leadership meetings and strategic discussions
• Draft and manage executive-level communications and confidential correspondence on behalf of senior leaders
• Ensure timely follow-up and tracking of actions arising from meetings and key business priorities
• Coordination & Communication
• Serve as a central coordination point between the APAC leadership team and key stakeholders across ANZ and AEM
• Support communication flow and alignment across regional functions and leadership teams
• Assist in coordinating operational reviews, leadership meetings, and strategic workshops
• Travel & Logistics
• Oversee end-to-end international travel arrangements including flights, accommodation, ground transfers, and detailed itineraries
• Manage expense reporting and executive administration accurately and in a timely manner
• Support logistics for executive visits, regional events, and key business engagements
• Project & Operational Support
• Support senior leaders in coordinating and executing strategic initiatives and regional projects
• Monitor timelines, deliverables, and follow-up actions across key priorities
• Maintain accurate records, reports, and executive documentation to a high standard
• Provide ad hoc support on presentations, research, and business reporting as required
• Confidentiality & Professional Standards
• Handle highly sensitive and commercially confidential information with absolute discretion
• Operate with professionalism, maturity, and sound judgement at all times

Requirements

• Minimum 5 years of executive assistant experience in supporting C-suite or regional leadership in a multinational environment
• Exceptional organisational and time management skills with the ability to manage competing priorities across multiple stakeholders
• Strong written and verbal communication skills with a professional and polished executive presence
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools
• A self-starter with a proactive mindset, keen attention to detail, and the ability to work independently with minimal supervision
• Demonstrated ability to handle sensitive matters with confidentiality and integrity
• Experience working across cross-cultural, regional teams is a strong advantage
• All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.
• Please send your updated cv to josie.cha@peopleprofilers.com
• We regret that only shortlisted candidates will be notified
• People Profilers Pte Ltd
• EA Licence Number: 02C4944
• Tel: 6950 9756
• EA Personnel: Cha Zi Jing Josie
• EA Registration Number: R24124843

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