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Facilities Specialist (Secretary) - 40 hours a week - Facilities

External
greatriverhealth logoGreatriverhealth · Fort Madison, IA
Full-timeOn-siteToday
Excel
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Responsibilities

  • Provide customer service to internal and external customers while managing calls, emails, and inquiries from all that we serve. This includes delegating work to the proper work group and informing leaders of work requests.
  • Manage the departments computerized maintenance management software by inputting data for new equipment, retiring old equipment, and updating maintenance activities in the system. Create workorders for requests from internal and external customers.
  • Provide administrative support to departments by drafting correspondence, preparing reports, managing documents, and coordinating communications.
  • Manage schedules, arrange meetings, preparing agendas, setting up media equipment, taking meeting minutes, and coordinating the activities during the meeting.
  • Submit material and supply requests to maximize efficiency with completion of daily work and projects. Also research suppliers, products and vendors to get the best product for the best price and in a timely manner.
  • Process invoices and requisitions as well as gather financial data for leaders within the department.
  • Coordinated activities within the department such as special departmental meetings and recognition events.

Requirements

  • H.S. Diploma or General Education Degree (GED) or equivalent (preferred)
  • 1-3 years one to three years related experience (preferred)
  • Familiarity with building and grounds maintenance.
  • Ability to work with the computerized maintenance management system for Facilities.
  • Clerical skills such as computer experience. Proficient in Microsoft products including Word, Excel, etc.

Benefits

We are excited to offer an aggressive compensation and benefits package for qualifying positions, which includes:Competitive base payMatching retirement programsHealth, Dental and Vision plansHealth Savings and Flexible Spending AccountsEmployee discounts including car rental, cell-phone plansEmployer-paid, Long-Term Disability, Life, and AD&DPaid time off (PTO)Education Assistance ProgramEmployee Assistance ProgramEmployee Referral Bonus ProgramDiscounted cafeteria mealsPaid Parental LeaveEmployee Service Recognition programVoluntary plans including: Life, AD&D, Short-Term Disability, Critical Illness, Accident, Insurance, and Hospital IndemnityHealth insuranceDental insuranceVision insurancePaid time offFlexible schedulePerformance bonusParental leave

Additional Information

Minimum Hiring Wage: From $17.17 per hour Job Details: Scheduled Hours: Monday - Friday from 7:00am - 3:30pm Job Description: A Brief Overview The Facilities Specialist provides assistance and support by maintaining work orders, preventative maintenance systems, door security systems, ID badge system, signage, inventories, policy and procedure manuals, files and records. This position coordinates calls, appointments and meetings for the department; generates maintenance and and prepares periodic reports. This position is key in the coordination of the department.

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