Finance Supervisor (Account Payable & Treasury)

About the role

About GESS As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school. We were awarded with the "Deutsche Schulpreis" (German school prize) 2022, which was given to us for our extraordinary concept according to their motto "Make teaching better". We stand out as the only German school abroad nominated for this award. Finance Supervisor (Account Payable & Treasury) The Supervisor is in charge of all aspects of AP and treasury operational functions for GESS by supervising, leading, and managing the AP team in the day-to-day operation. The Supervisor is the primary person responsible for vendor creation, invoice verification, payment processing and optimization of payment terms with vendors. Being the main contact person of GESS Finance team who interacts with external vendors and internal staff, with the support of other AP team members, the Supervisor ensures the following tasks are performed by the AP team with satisfactory quality: Oversee and supervise in all areas relating to account payable and treasury related matters. Ensure smooth AP functions by leading the AP team to collate, verify and process invoice payment and staff reimbursement within the internal timeframes. Prepare and update cash flow forecast, monitor cash positions and manage all bank and investment related matters, such as changes in authorised bank signatories, FD placement/renewal, purchase / disposal of ST investments, repayments/drawdown/ rollover of bank loans, etc. Carry out the month end and year end closing process, prepare journal entries, adjust bank reconciliation items and prepare monthly schedules for the related modules / functions. Follow up open issues closely in a timely manner and propose solutions. Ensure all the donation funds raised through school fund raising events are disbursed in a timely manner and keep comprehensive records. Ensure compliance of internal financial policies and procedures by enforcing adequate approvals and budgetary control, tracking cost categorization and matching the budget codes. Identify opportunities for cost savings and cost efficiency. Communicate, discuss and resolve issues with both internal and external stakeholders. Be a main contributor of school change management and support managers and Director of Finance to lead AP and treasury related pipeline projects (e.g. streamline AP internal process, system improvement, customization of AP reports, draft new policies and procedures, etc). Be responsible for the execution of new AP related policies and procedures and communicate effectively with both internal and external parties for the changes made by school from time to time. Update knowledge and expertise of changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial / management reporting and internal process. The Supervisor is in charge of fixed assets accounting ("FA") including creating FA cards, recording FA transactions, executing depreciation, retirement and scrap off, and reconciling FA quantity between accounting system and physical records under the supervision of finance managers. Fair Recruitment and Safeguarding: We are committed to fair recruitment practices and safeguarding the welfare of all students. We ensure that our hiring processes are free from discrimination and bias on the basis of age, nationality, gender, sexual orientation, marital status, pregnancy status, caregiving responsibilities, race, religion, language or disability. As part of our commitment to safeguarding, we conduct thorough background checks on all candidates which include criminal background checks in all countries lived and worked in for the last ten years, as well as reference checks. Any offer is subject to the satisfactory completion of such checks. Our school prioritises the safety and well-being of our students, and we expect all staff members to uphold these values.

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