Special Assistant to the Deputy Mayor of Health and Human Services - Mayor's Office

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THIS IS A NON-CIVIL SERVICE POSITION Salary Range: $81,097.00 - $129,584.00 Annually Hiring Salary Range: $81,097.00 - $105,000.00 Annually Get to Know Us Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits Job Summary The Special Assistant to the Deputy Mayor of Health and Human Services serves as a critical strategic partner and operational anchor for the HHS cluster of agencies. This high-visibility role demands an exceptionally organized, politically astute, and mission-driven professional who can seamlessly represent the Mayor's priorities as it relates to HHS across Baltimore City government, with community partners, and in public-facing settings. The Special Assistant will operate at the intersection of executive administration, policy, and program management, balancing day-to-day operational demands with longer-horizon strategic initiatives.This role requires a detail-oriented, highly organized individual with excellent judgment, strong communication skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate has experience supporting senior-level executives, understands the nuances of government operations, and excels at project management, coordinating logistics and preparing executive-level written materials. Essential Functions Executive Administrative Support and Calendar Management Manage and coordinate the Deputy Mayor's calendar, including scheduling internal and external meetings, briefings, site visits, and events. Track and prepare briefing materials and agendas for daily engagements, ensuring the Deputy Mayor or Mayor is well-prepared and informed. Organize and maintain files, documents, and correspondence related to the HHS portfolio. Anticipate scheduling conflicts and proactively resolve them, balancing competing demands across the HHS cluster and broader City government. Meeting/Event Planning and Coordination Conceptualize, design, and manage events including interagency convenings, team meetings, and policy briefings. Oversee all logistical dimensions of events including venue, catering, AV, speakers, programming, materials, and post-event follow-up. Ensure events reflect the Mayor's priorities, and commitment to community engagement with professionalism and cultural competency. Meeting Representation & Facilitation Attend internal and external meetings in place of the Deputy Mayor as an authorized representative of the HHS cluster, actively participating in discussions and exercising informed judgment on behalf of the DM and HHS cluster Capture comprehensive meeting notes, identify action items, and ensure timely follow-through by relevant parties. Lead and facilitate team meetings within the Deputy Mayor's Office and across HHS agencies, driving agendas, managing time, and synthesizing outcomes. Special Projects & Strategic Initiatives Lead cross-agency special projects from inception to completion, applying rigorous project management methodologies to scope, plan, execute, and evaluate initiatives aligned with the Mayor's strategic priorities. Develop and maintain project charters, work plans, timelines, and performance dashboards to ensure accountability and transparency. Coordinate with agency leads, program directors, and external partners to advance priority initiatives, resolve implementation barriers, and sustain momentum Prepare executive-level reports and status updates for the Deputy Mayor, Mayor's Office, and relevant stakeholders. Legislative & Policy Support Track and analyze local and state legislation relevant to the HHS portfolio, preparing summaries, impact analyses, and recommended positions for the HHS cluster. Support the Deputy Mayor's engagement with the Baltimore City Council and Maryland General Assembly, including preparation of testimony, briefings, and legislative correspondence. Coordinate agency responses to legislative inquiries and help manage the Office's relationships with legislative staff and elected officials' offices. Communications and Memo Preparation Draft high-quality memos, letters, talk

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