Rights and Permissions Manager

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Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level B Job Title Rights and Permissions Manager Department UBC Library | Digital Programs and Services Compensation Range $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job. Posting End Date June 12, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Description Summary Responsible for the efficient operation of UBC Rights and Permissions service and and the management and direct supervision of Rights and Permissions staff. This includes third-party copyright clearance activities, development and maintenance of policies and procedures to guide daily operations, budget forecasting and development, and responsibility for human resources matters for all Rights and Permissions staff. Organizational Status Reporting to the Head, Digital Programs and Services, this position works independently under the general direction of the Head, Digital Programs and Services and the strategic direction of the AUL, Digital Programs and Services. For Rights and Permissions service, works independently in consultation with the Head, Digital Programs and Services; for technical consultations and troubleshooting works independently with Library IT and LT HUB. Works closely with the Head and AUL to ensure consistency of policies and procedures with Canadian copyright law. Consults and collaborates as necessary with Scholarly Communications & Copyright Services Librarian and other UBC Librarians, UBC Bookstore, the Centre for Teaching, Learning and Technology (CTLT - Vancouver), LT HUB, and Instructional Designers/ISS. Also collaborates with Library Borrower Services, Course Reserves, TDUX, eResources and Access , and Library Finance. Work Performed 1. Manages the efficient operation of UBC Rights and Permissions Services and staff including hiring, training, development/mentoring, conducting performance evaluations, discipline and termination. Manages workflow and ensures quality and consistency of work. 2. Works closely with the Head to establish short and long term goals for the unit and determine financial and human resources needs, plan and assess staffing (including restructuring as needed) and service delivery, develop and implements goals and objectives. 3. Investigates, develops and implements changes to enable the unit to work efficiently, address shortfalls and meet tight deadlines and new and emerging needs. 4. Ensures that third-party copyright clearance is completed for UBC Vancouver and Okanagan. Completes agreements with publishers for material usages, negotiates terms and fees, provides consultation and responds to queries related to Rights and Permissions policies and practices to UBC Faculty, students and staff. 5. Establishes processes and procedures for the efficient functioning of the Rights and Permissions Service, works with other divisions to improve processes; contributes to process improvements for the Rights and Permissions database and associated informational websites (e.g., library course reserve page); constructs digital forms that directly integrate with relevant databases. 6. Writes, develops and implements relevant policies and procedures in consultation with the Head and AUL, and oversees maintenance of procedures and the office manual. Advises staff on changes to procedures and delivers training. 7. Initiates and participates in relevant software-related processes (ie procurement, requirements development, customization) with Library IT,TDUX and vendors as necessary; tests software enhancement and upgrades and integration with LMS. 8. Manages Rights and Permissions Service operations including: clearance of third-party copyright for UBC courses; clearance of third-party copyright under relevant copyright collectives, preparation of various reports; tracking the clearance status of documents and extension requests for copyright permissions; identifies copyright and renewal requirements as per policy and practices; maintenance of the data

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