Human Resource Assistant - EMEA

Requirements

• Administrative support
• Monitor probationary periods, contract renewals and visa in Deel and assist accordingly in drafting employment agreements, addendums, employment declarations and documentation for employees in the EMEA region.
• Maintain HR databases and ensure employee records comply with local laws and are kept up to date for the EMEA region.
• Assist with employee work authorization, visa and support relocation processes where needed across the EMEA region.
• Update and maintain regional Employee Handbooks as directed or required.
• Assist Payroll & Benefits Manager with benefits enrollment across all EMEA new hires, including onboarding and off boarding Serbian employees in Generali health insurance and routine queries.
• Responsible for tracking and maintaining vacation balances in Deel, including informing employees of expiring days, uploading correct balances, adjusting where necessary etc.
• Employee Onboarding and Off Boarding
• Assist in designing and implementing onboarding programs that will thrive with our remote-first culture.
• Work closely with the Talent Acquisition team to ensure seamless transfer for candidates from TA phase to new hire Onboarding phase.
• Organize induction schedules, prepare welcome packs and systems set up.
• Responsible for setting up new hires in Deel, including generating email access, creating structured folders in G-drive, G-suite access, Brex and other necessary access and applications.
• Work closely with the IT department to ensure timely delivery of country-specific IT equipment and action as the first point of contract for IT related issues and questions during the onboarding phase.
• Assist with all general onboarding of employees across EMEA and help them properly navigate and integrate into the company.
• In collaboration with Payroll & Benefits Manager (and future HR Generalist) manage off boarding processes and conduct exit interviews, including equipment collection and systems access termination.
• Employee Engagement
• Assist in developing and implementing initiatives to improve employee engagement and satisfaction.
• Together with the EMEA HR Director and HR Generalist, assist in conducting employee surveys & analyzing results.
• Assist in coordinating HR initiatives like performance reviews, training and internal communication.
• Foster a positive and inclusive workplace culture that aligns with the organization's values and goals.
• Initiate fun and creative ways of connecting the team in a remote-first work environment, including organizing team-building activities.
• Support HR communications and employee engagement activities (wellness programs, recognition events).
• Assists in preparing HR reports and presentations for management.
• 2+ years of experience in human resources, preferably in a fast

Benefits

Additional Information

Company Overview: We don't trade in hype. At billups, we're reimagining how brands show up in the real world, literally. Powered by patented technology, proprietary AI, and a global team of 400+, we're reinventing Out-of-Home (OOH) media to help brands connect with people in physical spaces, with more precision, intelligence, and impact than ever before. We move fast, think boldly, and collaborate deeply. Fiercely independent, with a presence in 20+ countries, we back smart ideas with data, technology, and trust. Growth is on the table, professionally and personally. We invest in talent and celebrate our people, plain and simple. Curious? Let's talk. billups believes that each member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications and job scope, but not limit the employee nor the organization to just the work identified. It is our expectation that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.

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