Decedent Affairs Manager, Administrative

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Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Decedent Affairs Job Summary: In your pivotal role as Decedent Affairs Manager, you will supervise a team of 6 Decedent Affairs Coordinators. Assists in budget, payroll and/or administrative functions. You will plan and coordinate the operations of Decedent Affairs to assure proper disposition of every deceased patient. You duties will include: - Managing deaths for all Vanderbilt Health system locations. - Providing guidance to all hospital locations on patient death. - Reviewing all documentation and notification for completion at every location. - Researching, developing, and implementing changes in processes to assure accuracy and consistency at all locations. - Hiring, training, and mentoring staff on processes, responsibilities, reporting requirements, and initiating and/or recommending personnel actions, such as hiring, termination, etc. - Conducting performance reviews and ensuring all performance reviews are conducted in a timely manner. - Counseling employees with regard to disciplinary actions taken in response to violations of institutional policies or procedures. - Preparing and initiating departmental schedule. Coordinating scheduling needs. - Monitor employee time for overtime, sick time, FMLA, and vacation usage. Entering and approving time into payroll system. - Conducting departmental staff meetings. - Acting as liaison between unit, family, and outside agencies, such as Medical Examiner, TDS, funeral homes, State Vital Records. - Coordinating autopsy services with Department of Pathology - Maintaining contracts, monitoring charges, ensuring contracts remain current. - Scheduling and monitoring maintenance /repairs. - Assessing inventory and managing supplies and forms for the department. - Developing employee, nursing, physician training materials, as well as information/ documents for family related to death. - Coordinating with Management any changes required with practices or processes affected by changes in State Regulations for all locations. - Serving as department representative on committees. - Facilitating viewing/identification of deceased in morgue. - Addressing concerns/issues from family, staff, and outside vendors. - Being liaison between physicians and funeral homes to assure Death Certificates are complete and accurate. - Partnering with Tennessee Health Department and VRISM Death Certificate team to ensure Vanderbilt Medical Center is compliant with State Death Certificate vital events registration system. - Preparing Death Certificates for distribution in the State VRISM database. - Notary Republic - Preparing and submitting Notarized Death Certificate affidavits. - Entering fetal death reports into VRISM for L&D and GYN Surgery - Coordinating Vanderbilt sponsored cremations for infants/fetuses including obtaining cremation permit and Death Certificates. Scheduling cremation with Vendor. - Arranging yearly burial of cremated remains. - Coordinating the release of deceased patient valuables with Admitting office - Meeting with families, answering questions and returning cremated remains. - Compiling and distributing monthly reports within the Hospital and to outside agencies. - Coordinating release process for all deceased patients - Completing application and coordinating burial services for Indigent deceased patients with Metro Social Service. - Investigating all leads to locate next of kin for deceased patients and ensuring next of kin is notified of death once identified. - Serving as point of contact for families to address questions related to funeral/ cremation arrangements. - Serving as disaster team leader. Maintaining and updating all departmental disaster related materials associated with emergency preparedness plans. REQUIRED: Bachelor's Degree (or equivalent experience) 3 years of management/supervisory experience You will work on site at the VUMC Office of Decent Affairs located at 1211 Medical Center Dr. in Nashville, TN. Although you will predominantly work daytime business hours, this office is 24/7/365, so some holiday/weekend work will be required. As manager, you will rotate on-call duties with the Director every other alternatin

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