Accounts Payable and Admin Assistant

Requirements

• At least NITEC Certificate in Accounting, Business or related field
• 1 - 3 years of experience in Admin & Accounts or related roles preferred
• Familiarity with simple accounts and finance
• Competent in using Microsoft Excel (including formulas) and accounting software
• Strong sense of responsibility and urgency in meeting deadlines.
• Self-motivated and team player.
• Good command of English
• Training is provided.

Additional Information

Roles & Responsibilities: The Accounts Payable and Admin Assistant will be part of the Finance Team, and be responsible for the day-to-day tasks of: Invoice processing § receive, verify, and process supplier invoices § Match invoices with purchase orders, delivery orders, and contracts. Payment management § Prepare payment runs § Track and manage payment schedules to avoid late payments § Handle staff claims and reimbursements Vendor management § Update and maintain records of suppliers and contractors § Resolve queries on billing, discrepancies or payment issues § Reconcile vendor statements with company records Financial Recordkeeping § Post transactions into accounting software § Assist with month-end closing activities § Maintain proper filing of invoices, receipts and payment documents for audit purposes Office Administration § Manage office supplies and place orders when needed. § Coordinate facility maintenance, repairs, and service vendors. § Handle mail collection and general office upkeep. § Provide general assistance to the team and management for administrative or finance-related

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