Operations Coordinator, Rare Books and Special Collections

Requirements

• Bachelor's Degree preferred
• Experience in special collections, archives, or stacks management
• Compensation: Up to $22.50/hour
• This position will be accepting applications until July 6, 2026.
• Resume and cover letters are required to be considered for this position.

Benefits

Additional Information

Located within the Hesburgh Libraries, the Operations Coordinator, Rare Books and Special Collections oversees, maintains, and improves operational workflows for Rare Books and Special Collections, including stacks management and maintenance, reference services and user services, and use and management of departmental spaces for teaching and programming. Also responsible for monitoring adherence to policies and procedures, as well as hiring, training, and supervising student workers. Serves as the stacks manager for Hesburgh Libraries' rare collections; coordinates shelving and maintenance of the materials; and develops strategies for effective and logical use of available shelving and space for incorporating new collections. The ideal candidate will be highly adaptable, genuinely enjoy working in a fast-paced environment, consistently deliver high-quality results during fast-paced work cycles, and possess exceptional flexibility and a willingness to pivot seamlessly when project priorities shift. Essential Duties & Responsibilities: Operations Management: Manage daily operations of the department and coordinate support for all operational functions as needed, including student staffing. Stacks Management and Collections Support: Oversee and maintain rare stacks and materials, collect and analyze data related to stacks and space usage, and provide support for collections through processing and assistance with cataloging and acquisitions workflows. User Services Support: Oversee user services functions and provide general reference and research support services, including assisting with duplication requests. Key Attributes for Success: Agility & Flexibility: Highly flexible with a proven willingness to pivot strategies and shift focus when needed to meet the evolving demands of the department. Thrives in a Fast-Paced Environment: Enjoys and excels in navigating fast-paced work, maintaining accuracy and professionalism even under tight deadlines or changing circumstances. Service-Oriented: Presents a welcoming, helpful demeanor as the visible face of Rare Books and Special Collections for students, faculty, and visitors. Required Qualifications Associate's Degree or equivalent combination of education and relevant experience 1 - 3 years of experience in libraries, archives, museums, customer service, operations support, or related environments Strong organizational, communication, and problem-solving skills Ability to manage multiple responsibilities and work independently Familiarity with library processes, workflows, or collections management practices Ability to maintain accurate records and provide dependable operational support, including management of time-sensitive responsibilities Ability to establish and maintain effective working relationships with colleagues and library users Demonstrated attention to detail and commitment to maintaining secure and functional collections environments

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Universityofnotredame? Share your experience