Personal Assistant - Maternity Cover (12 Month FTC)

Responsibilities

• Proactive and accurate diary management, forward planning to arrange UK & international meetings ensuring time is effectively managed understanding daily and weekly priorities.
• Screen emails and assess whether action needs to be taken and/or respond where necessary.
• Manage all travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip.
• Provide support to the UK Chief Operating Officer by drafting and/or preparing a full range of materials including emails and meeting materials.
• Co-ordinate and assist with organising company events and corporate hospitality ensuring all events are delivered effectively.
• Effectively prioritise workload and adapt service delivery in response to the requirements of the UK COO, UK CDO and UK and Europe Chief Actuary.
• Act as a point of contact for the team, providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies.
• Develop and maintain relationships with the third parties.
• Work collaboratively with the Executive and Personal Assistant community. Providing the production of documents, briefing papers, reports and presentations where requested.
• Liaise with DUAL Reception to ensure meeting rooms and refreshments are booked for meetings and relevant teams or guests are notified.
• Support the UK COO with the management of the 17th floor, liaising with the Howden CRES team on facilities and space‑related matters.
• Attend the UK COO's weekly team leadership meetings, and coordinate the delivery of the monthly IT & Ops newsletters and quarterly IT & Ops Townhalls, supporting effective communication and engagement.
• Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company's interests.
• Provide support to the UK CDO's team by coordinating Distribution workshops, reviews and team away days, ensuring all arrangements run smoothly.
• Key requirements
• It is essential the individual has a positive attitude and is self- motivated
• High attention to detail
• Ability to learn quickly
• Ability to follow process accurately
• High level of numeracy and literacy
• Confidence and curiosity to ask questions
• Strong verbal communication and interpersonal skills
• What do we offer in return?
• A career that you define.
• Yes, we offer all the usual rewards and benefits - including great healthcare provision, a wide variety of wellbeing offers, competitive salary, generous pensions and more - but we know
• you expect all that.
• What you might not expect is a job where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards our
• sustainability goals. We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community.
• If you are interested in this opportunity and working for DUAL, simply apply via our Careers page.
• Our culture: People First
• Our core values dictate how we live and work. We are a group with independence and people at its heart and we are a home for talent with a unique culture: the biggest small company in
• the world.
• The focus on being a People First business has always been at the very heart of the Group; Our vision was to create an independent business with a unique culture and one that would survive and thrive as a business controlled by the people working for it. And finding the most talented and entrepr

Benefits

Additional Information

Who are we? Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 24,000 employees spanning over 56 countries. People join Howden for many different reasons, but they stay for the same one: our culture. It's what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities - work / life balance, career progression, sustainability, volunteering - you'll find like-minded people driving change at Howden. Personal Assistant - Maternity Cover (12 Month FTC) This is a great opportunity for someone to support members of the DUAL Executive. Full time position: working 5 days a week. Working within a small, fun, collaborative executive team in London We are looking for a motivated and enthusiastic starter to act as a dedicated PA resource to the UK Chief Operating Officer, UK Chief Distribution Officer and UK and Europe Chief Actuary. Demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused administration and organisational assistance. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements.

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