Purchasing Analyst

About the role

At Workday, we help the world's largest organizations adapt to what's next by bringing finance, HR, and planning into a single enterprise cloud. We work hard, and we're serious about what we do. But we like to have fun too! We put people first, celebrate diversity, drive innovation, and do good in the communities where we live and work. The Procurement Operations team manages all REQs, POs, purchasing documents, invoice reconciliation, program management, quarterly audits, supplier set ups, supplier maintenance, supplier approvals, supplier inactivations, as well as other expanding responsibilities. The team also helps to drive projects for continued efficiencies and partners with Workday on Workday (WoW) and Product teams to enhance, test, and uptake Workday functionality on an ongoing basis. You will be part of the Purchasing / Procurement Operations team, reporting to the Associate Manager, Procurement Operations, and working closely with Finance, Accounts Payable, Suppliers, and business stakeholders across Workday. The Procurement Analyst (P3) is primarily responsible for facilitating key operations of the end‑to‑end procurement of goods and services and for driving a high‑quality, consistent, and customer‑focused purchasing experience. You will serve as a primary point of contact for purchasing‑related activities, including reviewing purchase requisitions for completion and accuracy, managing approvals, issuing purchase orders, reconciling invoice discrepancies, and providing product training and support to internal customers. You will leverage your strong knowledge of the Source‑to‑Pay process, your familiarity with financial systems and tools, and your understanding of Workday Procurement and Financial functionality (as applicable to the role) to ensure that purchasing activities align with organizational goals, support SOX control requirements, and drive efficiency and value. In this role, you will use data and analytics to identify trends, monitor performance, and recommend improvements, while also contributing to cross‑functional projects and scalable future‑state solutions. This role has room for growth and scope expansion. A successful candidate will be comfortable operating in a global, fast‑paced environment, balancing multiple priorities, and proactively identifying opportunities to enhance processes and customer experience.

Responsibilities

• Act as a primary point of contact for internal customers for all purchasing‑related queries, ensuring a positive, transparent customer experience with timely responses.
• Review purchase requisitions for accuracy, completeness, appropriate coding, budget alignment, and policy compliance; ensure proper approvals and process purchase orders in a timely manner.
• Apply strong knowledge of the end‑to‑end Source‑to‑Pay process and related cross‑functional dependencies to manage purchasing activities and support stakeholders across regions, ensuring smooth operations and consistent service levels.
• Follow and help refine Standard Operating Procedures to ensure quality, consistency, compliance, and strong SOX controls.
• Partner with Accounts Payable to investigate and reconcile invoice and receiving transaction discrepancies, leading issue resolution and root‑cause corrective actions.
• Own supplier‑related activities, including supplier set ups, maintenance, approvals, and inactivations, in alignment with Procurement Operations policies and controls.
• Use data and analytics to identify trends, measure process performance, and drive targeted improvements in cycle time, quality, and stakeholder satisfaction.
• Leverage Workday Procurement and Financial functionality to support purchasing operations, provide feedback to WoW and Product teams on enhancements, and assist with testing and adopt

Additional Information

Your work days are brighter here. We're obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we're shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you'll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We're in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you'll do meaningful work with Workmates who've got your back. In return, we'll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you've found a match in Workday, and we hope to be a match for you too.

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