Associate Specialist, Mid Office Payroll

Responsibilities

• To be successful in this role, you will ensure the smooth administrative execution of our payroll processes. Your core responsibilities include:
• Document & File Management: Managing incoming and outgoing documentation and maintaining digital personnel files with the highest level of accuracy.
• System Coordination: Operating and coordinating the ticketing system for all payroll-related inquiries.
• Compliance & Controls: Actively supporting the Key Control Framework (KCF) and ensuring all documentation meets internal audit standards.
• Data Administration: Maintaining payroll-relevant master data and preparing various lists and data overviews.
• Specialized Processing: Handling simple wage garnishments, insolvencies, and processing expense reimbursements.
• Offboarding Support: Managing overpayments for former employees, including the coordination of the dunning process.
• General Administration: Issuing various types of standard employment certificates and documents.
• Key Competencies
• Service Excellence: A high degree of service orientation and a passion for helping employees.
• Precision: An above-average level of diligence, accuracy, and a strong affinity for numbers.
• Organization: Strong coordination skills with the ability to prioritize tasks effectively.
• Mindset: A quick learner with an exceptionally solution-oriented way of thinking.
• Reliability: You are trustworthy and accustomed to handling sensitive data with discretion.
• Teamwork: You enjoy working independently while remaining a proactive and reliable team player.
• Education & Other Qualifications (Required and Preferred):
• Bachelor's degree in commerce
• Minimum of 4-5 years of experience in administration
• Prior experience of working on timesheet, payroll and payroll document management process
• Proficiency in MS Office (Excel, Word, PowerPoint) or Google Workspace.
• Experience with SAP HR/R3 is a significant advantage
• Excellent communication skills (written and verbal)
• Work Days: Monday to Friday
• Shift Timings: 8:30 am to 5:30 pm CET
• Daily Hours: 9 hours per day (includes 1 hour of break each day)

Benefits

Additional Information

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work. We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we'll help them continue to grow as their needs and ambitions change. At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally. We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust. about Randstad Randstad is the world's largest talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and helping them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse, and agile workforce they need to succeed. Our 46,000 employees around the world make a positive impact on society by helping people to realize their true potential throughout their working life. about Randstad Global Capability Center Randstad Global Capability Center is responsible for strategic delivery for Randstad markets and businesses globally. Through our centers of excellence of talent services, human resources, finance, IT, and marketing, the Global Capability Center is a high growth and acceleration enabler as we become the world's most equitable and specialized talent company. To realize this goal, we are expanding and strengthening our centers of excellence. We are looking for a Payrolling Professional to join our Finance Capability Center team.

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