Facilities Coordinator

About the role

The Financial Times stands as a leading global news organisation, widely recognised for its authority, integrity and accuracy. With offices in more than 35 cities-including London, New York, Hong Kong, Singapore, Beijing, Manila, Sofia, San Francisco, and Tokyo-the FT delivers a mission to provide quality information and services worldwide. At the FT, curiosity thrives and daring thinking is rewarded. Here, you're given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world. In our warm, collaborative culture, you'll connect with a diverse community of authorities who support your growth, career aspirations and wellbeing. Your future at the FT will be filled with opportunities that challenge and encourage you. With no fixed path, you'll discover new skills and forge a career that can take you anywhere. Build a newsworthy career at the FT. Our commitment to a fair and inclusive workplace At the FT, we are committed to creating a fair and inclusive workplace where everyone has equal opportunity to succeed. We welcome and value different perspectives and strive to ensure all employees are heard and supported. We believe people do their best work when they can be themselves and have the flexibility they need to balance their work and personal lives. We are an equal opportunity employer and comply with all applicable laws prohibiting discrimination. The role / Position overview Facilities Coordinator - New York, NY (On-site) The Facilities Coordinator is a key role at the Financial Times, supporting the connection, culture, and office needs of our New York location. You will act as a point of escalation for the Facilities team and serve as a key contact for candidates, colleagues, and visitors onsite, ensuring everyone feels welcome and heard. This is a full-time role based in our New York City office, reporting to the US Facilities Manager, and supporting multiple US locations.

Responsibilities

• Serve as the primary point of contact for employees, vendors, and guests, ensuring a welcoming and professional office environment
• Handle reception coverage (Monday-Thursday)
• Support day-to-day facilities operations across four US offices (~350 employees), including responding to queries and cross-functional requests
• Supervise office services by coordinating with the Day Porter, maintaining cleanliness standards, and ensuring kitchens and supply areas are stocked
• Build and maintain strong relationships with internal teams and external partners
• Handle office budgets and inventory, including tracking expenses and providing updates to the Management Team
• Support facilities projects by identifying process improvements, monitoring maintenance tasks, and assisting with office setup, furniture moves, and events
• Required skills / experience
• Experience in office management, facilities, or hospitality
• Proficiency with Google Suite, Slack, and Workday
• Strong organizational, multitasking, and prioritization skills
• Excellent attention to detail and presentation standards
• Strong communication and interpersonal abilities
• Problem-solving attitude with the ability to work independently and as part of a team
• Experience supporting events (setup and breakdown)
• Bonus Skills
• Experience with ticketing or facilities management platforms
• Familiarity with security systems (e.g., C-Cure, Kastle, Envoy, Raydiant)
• What's in it for you? Our benefits
• This role is a full time position based at our New York City location and would require you to be on-site five days a week.
• Further information
• A reasonable estimate of the salary range for this role is $65,000-$70,000 a year . To ensure pay fairness, the successful candidate will be offered a salary within this range based on factors including skills, experience, training, certifications, and business needs.
• Candidates should be aware that the use of AI throughout the application process may be monitored to ensure a fair and transparent hiring process for all.

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