Temp Events & Programme Coordinator

Responsibilities

• You will support a range of functions across event management and programme / learner administration , including training courses organised by, but not limited to, Learning & Product Development (LPD) and Singapore Mediation Centre (SMC), the business units under SAL.
• 1 Event Management
• You will support the planning and execution of events, including:
• Coordinating event requirements (e.g. venue, catering, logistics), sourcing vendors, comparing quotations, and facilitating approvals and payments.
• Uploading event details into the CRM system and coordinating the publication of event information (e.g. programme, speaker profiles) on relevant platforms.
• Assisting with event registration enquiries via email or phone, and processing manual invoicing where required.
• Supporting the preparation and distribution of pre-and post-event communications (e.g. administrative instructions, feedback collection, dissemination of materials), including post-event publicity such as drafting event blurbs and collating photos for LinkedIn or other outreach platforms.
• Assisting with venue setup for internal events (e.g. seating arrangements, signage) and liaising with external venues to ensure requirements are met.
• Supporting attendance tracking through system setup or manual processes.
• Providing on-site support during events, including basic AV coordination, timekeeping, and liaison with vendors.
• 2 Programme /Learner Administration
• You will also support the administration of courses and learners, including:
• Assisting with the preparation and uploading of course materials onto the eLearning platform, including basic testing of course flow and assessments.
• Coordinating the publication and removal of courses based on schedule.
• Supporting learner enrolment, including profile creation, course assignment, and generation of e-certificates.
• Monitoring learner progress and supporting updates to course managers.
• Assisting with enquiries related to online learning.
• Maintaining records and databases for programmes and initiatives.
• Extracting reports (e.g. learner data, attendance, billing) for internal use and CRM updates.
• Monitoring system issues and flagging them to the platform provider where necessary.
• KEY SPECIFICATIONS
• Candidates should have:
• A diploma, or background in event or project management is an advantage but not required
• Experience with learning management systems or event registration platforms is an advantage
• Strong organisational skills with attention to detail; able to complete tasks accurately
• Able to complete tasks carefully and accurately
• Good written and spoken English
• Ability to work independently and as part of a team
• Flexible and willing to support administrative and operational work, including occasional extended hours for events

Additional Information

We are looking for an individual to join our team as an Events & Programme Coordinator (1-Year Contract, Renewable) . In this role, you will support event management and course/learner administration for programmes organised by Singapore Academy of Law (SAL). This is a contract position for an initial period of one year, with the possibility of renewal. The role is based onsite and reports to the Manager, Programming Ops & Events Management (POEM).

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