Specialist, Global Exhibits Advisor

Responsibilities

• Exhibit Strategy and Execution
• Partner with internal stakeholders to deliver strategic and executional exhibit solutions.
• Support the design, execution, and management of US Human Health exhibit programs.
• Ensure congress strategy is effectively realized through exhibit planning and delivery.
• Provide solutions that maximize customer service, efficiency, and use of company assets.
• Cross-Functional Collaboration
• Liaise with medical teams and congress associations to maximize medical and promotional opportunities.
• Assist in, and in some cases lead, cross-functional planning meetings leading up to events.
• Partner with internal clients during profit plan sessions to provide feedback and recommendations on programs and exhibits.
• Compliance and Industry Expertise
• Develop expertise in promotional exhibits and lead or support pre-conference compliance sessions.
• Understanding of current industry guidelines and changes, including:
• EFPIA
• ICCA
• IAEE
• PhRMA / Sunshine Act
• Apply evolving industry standards to internal corporate policies and exhibit practices.
• Mentoring and Reporting
• Mentor new marketing and promotional partners on exhibit delivery processes.
• Assist in developing periodic reports and presentations on exhibit activity, spend, and savings.
• Budget Management
• Assist in managing multi-million-dollar marketing exhibit budgets.
• Support monthly forecasting and reconciliations.
• Help ensure financial tracking and accountability for exhibit programs.
• Education
• High School Diploma/GED required.
• Required Experience and Skills
• Minimum of 4 years of experience in exhibit/program management within the pharmaceutical or healthcare industry (with Degree) or 7+ years without degree.
• In-depth knowledge of current industry guidelines, trends, and exhibit structures/types
• Strong financial skills
• Experience with SAP and Veeva PromoMats essential
• Experience working in a fast-paced, cross-functional environment
• Strong verbal and written communication skills
• Strong problem-solving, planning, and organizing abilities
• Ability to manage multiple stakeholders and projects effectively
• Excellent organizational and time management skills
• Demonstrated ability to learn quickly
• Computer proficiency with Windows-based software
• Self-motivated and hands-on work style
• Proactive and effective communicator
• Proven ability to collaborate and execute projects successfully
• Willingness to travel up to 20% yearly
• Ability to work evening and weekend hours in support of exhibit projects occurring

Requirements

• Bachelor's Degree preferred
• Experience with healthcare or pharmaceutical industry compliance requirements, including:
• PhRMA Guidelines / Sunshine Act
• ICCA
• IAEE
• EFPIA
• Creative thinking and problem-solving skills
• MSJR
• Required Skills:
• Budget Management, Exhibit Design, Exhibition Coordination, Exhibition Curating, Exhibit Planning, Healthcare Industry, Pharmaceutical Industry, Project Management, Vendor Management
• Preferred Skills:
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Benefits

Additional Information

Job Description The Global Exhibits Advisor/Specialist serves as a business partner within the Global Exhibits team, providing strategic and executional support for the design, management, and delivery of US Human Health exhibit programs, with a focus on mature brands. The role requires deep subject matter expertise in pharmaceutical exhibiting, especially 10x10 and in-line exhibit spaces, and supports optimal customer service, efficiency, and congress strategy execution.

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