Administrative Coordinator

About the role

Reporting to the Office Manager, the Administrative Coordinator supports the day-to-day administrative operations of the organization, ensuring efficient processes, exceptional customer service, and seamless support across departments. This role is a key point of contact for staff, volunteers, vendors, and visitors, and plays a key role in maintaining organized systems, strengthening administrative workflows, and enhancing overall operational efficiency.

Responsibilities

• Receive, sort, distribute, and coordinate incoming and outgoing deliveries, shipments, correspondence, courier services, and urgent deliveries, while maintaining organized and efficient administrative operations.
• Support the day-to-day operation of the office by monitoring office spaces, equipment, supplies, inventory, and maintenance requirements, coordinating with vendors, contractors, and service providers; and supporting opening, daytime, and closing duties as required.
• Provide administrative coordination and support for meetings, training sessions, staff events, organizational initiatives, departmental projects, health and safety programs, and compliance requirements.
• Support the successful integration and engagement of volunteers and new administrative team members and staff by providing orientation, onboarding, training, procedural guidance, and ongoing day-to-day support while promoting a collaborative, service-oriented work environment.
• Assist with administrative financial processes, including petty cash administration and reconciliation, bank deposits, purchase requests, invoice tracking, vendor documentation, and related financial record-keeping.

Requirements

• Passionate: Inspired by Second Harvest's mission of "No Waste. No Hunger."
• Experienced: You bring 2+ years of administrative or office coordination experience, with the ability to manage competing priorities and support efficient day-to-day operations with demonstrated success.
• Customer-Centric: You have 2+ years in a client or customer-facing role, delivering consistently high-quality, responsive service with professionalism, empathy, and a solutions-focused mindset.
• Process-Oriented: Highly organized and efficient, you proactively improve processes, streamline workflows, and enhance overall service delivery.
• Communicator: You have strong verbal and written communication skills and can engage effectively with a wide range of stakeholders.
• Organized & Detail-Oriented: You manage time and tasks effectively, with a high level of accuracy and attention to

Benefits

Additional Information

Elevate Your Career and Impact at Second Harvest Location: Etobicoke, ON Date: June 2026 Department: Administration Reports to: Office Manager Status: Full-Time (Existing vacancy). Salary: $51,000 - $53,000 Per Annum Plus Benefits Work Type: Fully On-Site Time Required on-site: 100% Work Schedule: Must be able to work Monday to Friday, 7:00 a.m. - 3:00 p.m. and/or 9:00 a.m. - 5:00 p.m. as needed to meet operational demands. The Opportunity Awaits-Where Passion Meets Impact! Second Harvest is Canada's largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non-profits across the country to feed communities. Demonstrating our values of Innovation, Impact and Integrity, we strive for No Waste. No Hunger. If you are ready to bring your expertise and innovation to a mission-driven organization, this is your moment. Enter Second Harvest... Think we're just about redirecting food surplus? Think bigger. Here's why Second Harvest is your next career leap: Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada. With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game-we're rewriting the rules. Our strategic approach aligns with the United Nations' Sustainable Development Goals (SDGs), making every day a step towards global change.

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